TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Erick Lee, Public Works Director
Lou Vargas, Utilities Manager
Vicky Choi, Senior Management Analyst
SUBJECT:Title
Consideration of Resolutions Approving Amendment No. 1 to the Professional Services Agreement with Geosyntec Consultants, Inc. and Amendment No. 1 to the Professional Services Agreement with McGowan Consulting, Inc. for Administration of the Coordinated Integrated Monitoring Plan on Behalf of the Beach Cities Watershed Management Group, Extending These Professional Services for One Year (Public Works Director Lee).
ADOPT RESOLUTION NOS. 23-0049 AND 23-0050
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Recommended Action
RECOMMENDATION:
Staff recommends the following:
a) Adopt Resolution No. 23-0049 approving Amendment No. 1 to the professional services agreement with Geosyntec Consultants, Inc., for project management and implementation of the Beach Cities Watershed Management Group (WMG) Coordinated Integrated Monitoring Program (CIMP) in the not-to-exceed amount of $466,385, including an authorized contingency of $52,008 for additional services and monitoring as may be requested by the WMG.
b) Adopt Resolution No. 23-0050 approving Amendment No. 1 to the professional services agreement with McGowan Consulting, Inc., for stormwater coordination and implementation compliance activities for the WMG in the not-to-exceed amount of $105,700.
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FISCAL IMPLICATIONS:
Two one-year amendments are proposed, including $466,385 for Geosyntec Consultants, Inc. (Geosyntec), which includes a $52,008 contingency, and $105,700 for McGowan Consulting LLC (McGowan), for a combined one-year total cost of $572,085. Furthermore, the CIMP implementation includes a 10% administrative cost; therefore, the total CIMP implementation cost is $629,294.
CIMP Implementation Annual Cost:
$466,385 Geosyntec, Inc., including Contingency of $52,008
$105,700 McGowan LLC
$57,209 Administrative Cost of 10%
$629,294 Total Implementation Costs
Under the Memorandum of Understanding (MOU) related to cost sharing for coordination and implementation of the CIMP for the WMG, Los Angeles County Flood Control District (LACFCD) has agreed to a 5% flat rate which is deducted from the CIMP implementation total cost; therefore, there is a remaining total combined cost share of $597,829. The City is responsible for 15.9% of these costs, with the remainder paid by the other members of the WMG.
Agency’s Total Cost:
$629,294 Total Implementation Costs
($31,465) LAC Flood Control District (5% flat rate)
$597,829 Agency Total Cost
Agency’s Total Cost Share:
$150,653 City of Redondo Beach
$95,055 City of Manhattan Beach
$32,881 City of Hermosa Beach
$319,241 City of Torrance
$597,829 Agency Total Cost
As the City serves as the program administrator for the WMG, the 10% administrative fees from the CIMP implementation costs reimbursed and offset the City’s total cost. As outlined in the City of Manhattan Beach’s Cost Share, the City’s costs under the proposed amendments are $95,055. The City will receive a reimbursement of $48,567 in administrative fees from other agencies, reducing the net impact to $46,488.
City of Manhattan Beach’s Cost Share by Allocation:
$70,448 Geosyntec, Inc., including contingency of $7,856
$15,966 McGowan LLC
$8,641 Administrative Cost
$95,055 City’s Cost Share
The annual cost associated with implementing the CIMP outlining the total project costs and each agency’s share of the total is attached as CIMP Implementation Annual Cost through June 30, 2024. The FY 2023-2024 Proposed Budget includes $46,488 within the Stormwater Fund for the City’s portion of the work. To accurately reflect the City’s administrative fees within the Stormwater Fund, an additional $48,567 of expenditures and reimbursement revenue will be included as an amendment when the FY 2023-2024 Budget is adopted on June 6, 2023.
BACKGROUND:
In 2013, the cities of Manhattan Beach, Torrance, Redondo Beach, and Hermosa Beach (Beach Cities) and the Los Angeles County Flood Control District formed the WMG to develop an Enhanced Watershed Management Program (EWMP) to comply with provisions in the Los Angeles Regional Water Quality Control Board's (Regional Board) 2012 National Pollutant Discharge Elimination System Municipal Separate Storm Sewer System Permit (Permit). The parties also entered into an MOU to share costs for the EWMP and the CIMP.
In April 2016, the Beach Cities entered into an amendment to the original MOU to implement the CIMP’s monitoring and reporting activities and to provide for coordination and annual administration of the EWMP. Under this amended MOU, Geosyntec and McGowan perform administrative roles and responsibilities for the Beach Cities WMG under contracts administered by the City of Manhattan Beach.
DISCUSSION:
The CIMP is designed to assess compliance with water quality objectives, provide the information necessary to guide water quality management decisions and assess the effectiveness of watershed source control measures and projects. The data collected will also help prepare grant applications to address stormwater pollution in the coming years.
Furthermore, the CIMP addresses the three required Permit monitoring elements:
1. Receiving Water Monitoring
2. Stormwater Outfall Monitoring
3. Non-Stormwater Outfall Monitoring
The City received updated proposals from McGowan Consulting and Geosyntec for the one-year extension of both agreements. Both consultants’ familiarity with the Beach Cities WMG’s EWMP and CIMP makes them highly qualified to continue performing this work, and the regional group has been very satisfied with their work.
The basis for cost-sharing of CIMP Implementation and Coordination is summarized in the CIMP Implementation Annual Cost attachment and is based on each agency’s proportional watershed area. However, having no jurisdiction over land use, but in consideration of its role as a co-Permittee and its responsibility for the operation of significant portions of the storm drain system, the LACFCD has agreed to a 5% flat-rate share of the CIMP implementation total cost. The City of Manhattan Beach’s proportionate area is 15.9% and thus is the basis for calculating its share of the total cost.
Letters of consent from all the Beach Cities and LACFCD to extend the contract term for an additional Fiscal Year expiring June 30, 2024 can be found under the Beach Cities Consent Letters attachment.
PUBLIC OUTREACH:
After analysis, staff determined that public outreach was not required for this issue.
ENVIRONMENTAL REVIEW:
The City has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary.
LEGAL REVIEW:
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
ATTACHMENTS:
1. Resolution No. 23-0049
2. Amendment No. 1 - Geosyntec Consultants, Inc.
3. Agreement with Geosyntec Consultants, Inc.
4. Resolution No. 23-0050
5. Amendment No. 1 - McGowan Consulting, LLC
6. Agreement - McGowan Consulting, LLC
7. CIMP Implementation Annual Cost through June 30, 2024
8. Beach Cities Consent Letters
9. CIMP MOU and Amendment No. 1