TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Erick Lee, Public Works Director
Jeff Page, Utilities Manager
Nicholle Petroff, Senior Management Analyst
SUBJECT:Title
Consideration of Resolutions Approving Amendment No. 2 to the Professional Services Agreement with Geosyntec Consultants, Inc. and Amendment No. 2 to the Professional Services Agreement with McGowan Consulting, Inc. for Administration of the Coordinated Integrated Monitoring Plan on Behalf of the Beach Cities Watershed Management Group, Extending These Professional Services for One Year (Public Works Director Lee).
ADOPT RESOLUTION NOS. 24-0050 AND 24-0051
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Recommended Action
RECOMMENDATION:
Staff recommends the following:
a) Adopt Resolution No. 24-0050 approving Amendment No. 2 to the professional services agreement with Geosyntec Consultants, Inc., for project management and implementation of the Beach Cities Watershed Management Group (WMG) Coordinated Integrated Monitoring Program (CIMP) in the not-to-exceed amount of $468,672, including an authorized contingency of $42,607 for additional services and monitoring as may be requested by the WMG.
b) Adopt Resolution No. 24-0051 approving Amendment No. 2 to the professional services agreement with McGowan Consulting, Inc., for stormwater coordination and implementation compliance activities for the WMG in the not-to-exceed amount of $119,636, including an authorized contingency of $10,876 for additional services as may be requested by the WMG.
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FISCAL IMPLICATIONS:
Sufficient funding for the City’s portion of the costs associated with the amendments to the agreements with Geosyntec Consultants, Inc. and McGowan Consulting, Inc. is available within the Public Works Department’s budget for the current fiscal year within the Storm Drain Fund. Under the Memorandum of Understanding (MOU) for CIMP cost sharing, the remaining costs for coordination and implementation associated with these amendments will be funded by payments received from other agencies. Future years will be budgeted accordingly.
BACKGROUND:
In 2013, the cities of Manhattan Beach, Torrance, Redondo Beach, and Hermosa Beach (Beach Cities) and the Los Angeles County Flood Control District formed the WMG to develop an Enhanced Watershed Management Program (EWMP) to comply with provisions in the Los Angeles Regional Water Quality Control Board's (Regional Board) 2012 National Pollutant Discharge Elimination System Municipal Separate Storm Sewer System Permit (Permit). The parties also entered into an MOU to share costs for the EWMP and the CIMP.
In April 2016, the Beach Cities entered into an amendment to the original MOU to implement the CIMP’s monitoring and reporting activities and to provide for coordination and annual administration of the EWMP. Under this amended MOU, Geosyntec and McGowan perform administrative roles and responsibilities for the Beach Cities WMG under contracts administered by the City of Manhattan Beach.
The CIMP is designed to assess compliance with water quality objectives, provide the information necessary to guide water quality management decisions and assess the effectiveness of watershed source control measures and projects. The data collected will also help prepare grant applications to address stormwater pollution in the coming years.
Furthermore, the CIMP addresses the three required Permit monitoring elements:
1. Receiving Water Monitoring
2. Stormwater Outfall Monitoring
3. Non-Stormwater Outfall Monitoring
DISCUSSION:
The City received updated proposals from McGowan Consulting and Geosyntec for the one-year extension of both agreements. Both consultants’ familiarity with the Beach Cities WMG’s EWMP and CIMP makes them highly qualified to continue performing this work, and the regional group has been very satisfied with their work.
Two one-year amendments are proposed, including $468,672 for Geosyntec Consultants, Inc. (Geosyntec), which includes a $42,607 contingency, and $119,636 for McGowan Consulting LLC (McGowan), which includes a $10,876 contingency, for a combined one-year total cost of $588,308. Furthermore, the CIMP implementation includes a 10% administrative cost. Therefore, the total CIMP implementation cost is $647,139.
CIMP Implementation Annual Cost:
$426,065 Geosyntec, Inc.
$108,760 McGowan LLC
$53,483 10% Contingency
$58,831 10% Administrative Cost___
$647,139 Total Implementation Costs
Under the Memorandum of Understanding (MOU) related to cost sharing for coordination and implementation of the CIMP for the WMG, Los Angeles County Flood Control District (LACFCD) has agreed to a 5% flat rate which is deducted from the CIMP implementation total cost; therefore, there is a remaining total combined cost share of $614,782. The City is responsible for 15.9% of these costs, with the remainder paid by the other members of the WMG.
Agency’s Total Cost:
$647,139 Total Implementation Costs
($32,357) LAC Flood Control District (5% flat rate)
$614,782 Agency Total Cost
Agency’s Total Cost Share:
$154,925 City of Redondo Beach
$97,750 City of Manhattan Beach
$33,813 City of Hermosa Beach
$328,294 City of Torrance
$614,782 Agency Total Cost
As the City serves as the program administrator for the WMG, the 10% administrative costs from the CIMP implementation are reimbursed and offset the City’s total cost. As outlined in the City of Manhattan Beach’s Cost Share, the City’s costs under the proposed amendments are $97,750. As the program administrator, the City will receive reimbursements from the other agencies in an amount of $49,477, reducing the total net impact by $58,831 (which includes the City’s portion of administrative costs) to $38,919.
The annual cost associated with implementing the CIMP outlining the total project costs and each agency’s share of the total is attached as CIMP Implementation Annual Cost through June 30, 2025. The FY 2024-2025 Proposed Budget includes $38,919 within the Stormwater Fund for the City’s portion of the work. To accurately reflect the City’s administrative fees within the Stormwater Fund, an additional $49,477 of expenditures and reimbursement revenue will be included as an amendment when the FY 2024-2025 Budget is adopted on June 4, 2024.
The basis for cost-sharing of CIMP Implementation and Coordination is summarized in the CIMP Implementation Annual Cost attachment and is based on each agency’s proportional watershed area. However, having no jurisdiction over land use, but in consideration of its role as a co-Permittee and its responsibility for the operation of significant portions of the storm drain system, the LACFCD has agreed to a 5% flat-rate share of the CIMP implementation total cost. The City of Manhattan Beach’s proportionate area is 15.9% and thus is the basis for calculating its share of the total cost.
Letters of consent from all the Beach Cities and LACFCD to extend the contract term for an additional Fiscal Year expiring June 30, 2025 can be found under the Beach Cities Consent Letters attachment.
PUBLIC OUTREACH:
After analysis, staff determined that public outreach was not required for this issue.
ENVIRONMENTAL REVIEW:
The City has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary.
LEGAL REVIEW:
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
ATTACHMENTS:
1. Resolution No. 24-0050
2. Amendment No. 2 - Geosyntec Consultants, Inc.
3. Agreement and Amendment No. 1 - Geosyntec Consultants, Inc.
4. Resolution No. 24-0051
5. Amendment No. 2 - McGowan Consulting, LLC
6. Agreement and Amendment No. 1 - McGowan Consulting, LLC
7. CIMP Implementation Annual Cost Through June 30, 2025
8. Beach Cities Consent Letters
9. CIMP MOU and Amendment No. 1