TO:
Honorable Mayor and Members of the City Council
THROUGH:
David N. Carmany, City Manager
FROM:
Jim Arndt, Public Works Director
Bruce Moe, Finance Director
Gwen Eng, General Services Manager
SUBJECT:Title
Award of Bid for the Purchase of Two Budgeted Replacement Global Electric Motorcars for the Police Department from Hollister Powersports ($26,397.45).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council award of Bid #918-13 to Hollister Powersports for two budgeted replacement Global Electric Motorcars (GEMs) compact vehicles in the amount of $26,397.45.
Body
FISCAL IMPLICATIONS:
Funds totaling $30,000 are budgeted in the Fiscal Year (FY) 2012-2013 Fleet Management Fund for the purchase and equipping of these vehicles. The vehicles cost $26,397.45. The remaining budgeted funds of $3,602.55 will be used to outfit the vehicle with customary electronics and any other necessary equipment.
BACKGROUND:
The FY 2012-2013 budget includes the replacement of 61 vehicles in the City's fleet. The list includes a wide variety of vehicles that need to be replaced in order to maintain service levels, reduce repair costs and provide for cost-effective fleet operations. The list represents several "catch-up" years when the fleet was not actively replaced due to budget constraints. Where possible and practical, alternative fuel vehicles have been selected.
DISCUSSION:
The GEMs are compact electric vehicles used as light-utility, street-legal transportation vehicles by the Police Department. They are very useful at special events where large crowds and limited parking availability require maneuverable, compact vehicles with which to operate. In addition, they are used to patrol the downtown area. These vehicles will replace two similar units which have reached end of useful life and are being retired.
A total of six bid responses were received. The bid comparison (Attachment 1) shows the aggregate price, including sales tax and fees. The low bid for each vehicle is in bold lettering. Based on these bids, staff recommends that the City Council award Bid #918-13 to the lowest responsive bidder, Hollister Powersports for two budgeted replacement compact electric GEM vehicles in the amount of $26,397.45.
The existing units will be retired and sent to auction. The auction amount will be determined by vehicle and market conditions. The new vehicles will arrive in approximately 6 weeks.
Attachment:
1. Bid #918-13 Comparison for Compact Electric Vehicles (2)