TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
George Gabriel, Assistant to the City Manager
Patricia Matson, Management Analyst
SUBJECT:Title
Consideration of Approval of the Fiscal Year 2024-2025 City Council Work Plan (City Manager Moe).
APPROVE
Body
_________________________________________________________
RECOMMENDATION:
Staff recommends that the City Council approve the Fiscal Year 2024-2025 City Council Work Plan as presented.
FISCAL IMPLICATIONS:
There are no fiscal implications associated with the recommended action. However, various City Council Work Plan items have associated fiscal implications which may require expenditure approvals at future City Council meetings.
BACKGROUND:
The City Council regularly reviews the Work Plan document that lists the City Council’s priorities. The document contains significant initiatives that require many hours of staff time or substantial financial resources with high community involvement, community interest or impact to city operations.
On a quarterly basis, the City Council receives updates on the Work Plan. Additionally, on an annual basis, City Council reviews all items and develops the next fiscal year’s Work Plan.
The City Council’s current Work Plan was last discussed at the February 13, 2024, City Council meeting. Below is a summary of items that have been added, amended or removed with utilizing the title of the item and the justification for the changes.
New City Council Work Plan Items
1. Exploration of Options for the Redevelopment of Parking Lot 3 - Added as new Council initiative;
2. Exploration of Parking and Complete Street Opportunities Adjacent to the Joslyn Community Center and Live Oak Park - Added as new Council initiative; and
3. Community Education Regarding Recycling and its Relation to Organic Waste - Added as new Council initiative.
Removed/Amended Items from City Council Work Plan
1. Develop and Execute a Plan to Address Homelessness - Completed;
2. Development of Guidelines Concerning City Advisory Committees - Completed;
3. Juneteenth Events - Completed by way of City Council action but recognized as a Department Work Plan initiative as it is an ongoing item through 2026;
4. Historic Preservation Ordinance Cleanup - Completed; and
5. Parking Lot 3 Replacement - Removed from Public Works and added to Community Development to review the redevelopment of the location.
City Council Requests Incorporated into Existing Work Plan Items
1. Refocus the digitization of historic records to improve the display and storage of the City’s historical collection - Incorporated into Assessment of Historical Artifacts and Structural Review of Historical Beach Cottage;
2. Review of second story dining - Incorporated into Long-Term Dining and Business Uses on Public and Private Property; and
3. Explore opportunities to install bike corrals into the downtown area - Incorporated into Downtown and North Manhattan Beach Beautification.
DISCUSSION:
The current Work Plan reflects the City Council’s priorities for the coming 12-18 months (Attachment). Additionally, staff has provided a summary of all the work plan items (Attachment) which includes status, and updated target dates of completion.
The City Council Work Plan features priority levels on projects, funding sources, commission(s) involved and images. Priority levels are organized in the following categories with the following definitions:
• A - Critical
• B - Important
• C - Normal
In addition to the City Council Work Plan, staff is concurrently dedicating significant time and resources to projects not on the City Council Work Plan. These projects are listed as “Department Work Plan Items” and are contained in an Attachment.
Currently, the City Council Work Plan contains 23 items across 9 City departments. Many items involve multiple departments. Staff has prepared a matrix (Attachment) to inform the City Council which items require work from multiple departments.
CONCLUSION:
Staff recommends that the City Council approve the Fiscal Year 2024-2025 City Council Work Plan as presented.
PUBLIC OUTREACH:
After analysis, staff determined that public outreach was not required for this issue.
ENVIRONMENTAL REVIEW:
The City Council’s Approval of the FY 2024-2025 City Council Work Plan is not a “project” as defined under Section 15378 of the State California Environmental Quality Act (CEQA) Guidelines because it does not have a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. Therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA, and no environmental review is necessary. However, specific work plan efforts may be subject to CEQA, and CEQA review will be conducted by staff as applicable to each item, and as required by State law.
LEGAL REVIEW:
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
ATTACHMENTS:
1. Fiscal Year 2024-2025 City Council Work Plan (23 Items)
2. Work Plan Summary
3. Department Work Plan Items
4. Departmental Involvement Matrix