TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Erick Lee, Public Works Director
Katherine Doherty, City Engineer
Tim Birthisel, Senior Civil Engineer
SUBJECT:Title
Consideration of a Resolution Awarding a Construction Agreement to EBS General Engineering, Inc. for the Community Development Block Grant (CDBG) Cycle 3 Americans with Disabilities Act (ADA) Curb Ramp Project for $175,666, Including Contingency; and Adoption of a Determination of Exemption Pursuant to Section 15301(c) of the State CEQA Guidelines (Public Works Director Lee).
ADOPT RESOLUTION NO. 24-0041
Line
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Recommended Action
RECOMMENDATION:
Staff recommends that City Council:
A. Consider Adopting Resolution No. 24-0041:
1. Awarding a construction agreement to EBS General Engineering, Inc. for the CDBG Cycle 3 ADA Curb Ramp Project in the amount of $175,666; and
2. Approving the Plans and Specifications for the Project; and
3. Authorizing the City Manager to execute the agreement and authorizing the City Manager and/or his or her designee to approve extra work up to $24,200.
FISCAL IMPLICATIONS:
Sufficient funds of $175,666 are currently available for the agreement within the Capital Improvement Program (CIP) Fund. This Project is funded by the Community Development Block Grant (CDBG) Program. A Budget and Expenditures Summary Report is attached.
BACKGROUND:
The City of Manhattan Beach has participated in the Los Angeles Urban County CDBG Program, implemented by the Los Angeles County Community Development Commission (LACDC), for the past 20 years. On April 15, 2014, the City Council approved the current Participating City Cooperation Agreement in the Los Angeles Urban County CDBG Program. On June 6, 2023, the City Council authorized expenditure of the CDBG funds for construction of accessible curb ramps consistent with the approved Fiscal Year 2024 through 2028 CIP Plan. The project will improve existing access ramps to be in compliance with the latest ADA standards along routes to schools.
DISCUSSION:
The scope of work includes the installation of 10 ADA-compliant curb ramps located in residential areas at the intersections of Rowell Avenue and 8th Street and on Prospect Avenue at both Shelley Street and Tennyson Street. In regards to the ramps located on Prospect Avenue (one block west of Mira Costa High School), the upgrades are designed to improve accessibility and pedestrian safety adjacent to schools.
The Project was advertised for bid on March 14, 2024 in the City’s publisher of record (The Beach Reporter) and was listed on the City’s website and PlanetBids (an online service that connects vendors, suppliers and contractors to government procurement opportunities). The project was advertised under the title Cycle 3 ADA Curb Ramp Project. Five (5) bids were received and opened on April 9, 2024.
|
Contractor |
Calculated Total Bid Amount |
|
EBS General Engineering, Inc. |
$175,666.00 |
|
Vido Samarzich, Inc. |
$188,950.00 |
|
IE Engineering, Inc. |
$191,466.50 |
|
Toro Enterprises, Inc. |
$197,862.79 |
|
Gentry General Engineering, Inc. |
$278,447.00 |
All packets were analyzed for arithmetical errors, completeness, accuracy, etc. Staff reviewed the bid, contractor’s license, and references for the apparent low bidder, EBS General Engineering, Inc. Staff review determined the bid and license were in order. References and prior successfully completed projects for the City indicate that EBS General Engineering, Inc. has the knowledge and capability to complete the work in accordance with the plans and specifications.
Therefore, staff recommends that the City Council award a construction agreement to EBS General Engineering, Inc. for $175,666 and that the City Manager and/or his or her designee be authorized to approve change orders for up to $24,200 (14%) for additional work. The work is estimated to be completed in approximately three months once it commences in the summer of 2024.
PUBLIC OUTREACH:
A Public Hearing was conducted on November 15, 2022 authorizing the allocation of CDBG funds for the project. In order to comply with federal requirements pertaining to citizen participation and public outreach, the Public Hearing Notice was posted on October 27, 2022 and November 3, 2022 in The Beach Reporter and on the bulletin
boards at City Hall, Joslyn Community Center, and Manhattan Heights on October 24, 2022. The Manhattan Beach Unified School District was also notified of the upcoming improvements and will continue to be updated via email and with information posted on the City’s website. Once the construction phase begins, public outreach will include an initial project construction notice mailed to nearby residents and periodic updates at construction milestones on the City website.
ENVIRONMENTAL REVIEW:
The proposed project was evaluated for compliance with the California Environmental Quality Act (CEQA), and a determination was made that the project qualified for a Categorical Exemption pursuant to Section 15301(c) of the State CEQA Guidelines (the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use; including existing highways, streets, or sidewalks). There are no features that distinguish this project from others in the exempt class; therefore, there are no unusual circumstances.
LEGAL REVIEW:
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
ATTACHMENTS:
1. Resolution No. 24-0041
2. Agreement - EBS General Engineering, Inc.
3. Plans and Specifications (Web-Link Provided)
4. Budget and Expenditures Summary Report
5. Location Map