TO:
Honorable Mayor Powell and Members of the City Council
THROUGH:
David N. Carmany, City Manager
FROM:
Jim Arndt, Public Works Director
Steve Finton, City Engineer
Ed Kao, Senior Civil Engineer
SUBJECT: Title
Progress Payment No. 6 in the Net Amount of $299,913.51 to John T. Malloy, Inc. for the 2011-2012 Water Main Replacement Project, Phase 1
APPROVE
Body
____________________________________________________________________
RECOMMENDATION:
Staff recommends that City Council pass a motion approving Progress Payment No. 6 in the net amount of $299,913.51 to John T. Malloy, Inc. for the 2011-2012 Water Main Replacement Project, Phase 1.
FISCAL IMPLICATIONS:
City Council appropriated Water Enterprise Funds in the amount of $2,200,000 for this project through the fiscal year 2010-2011 and 2011-2012 Capital Improvement Plan. Total project costs are anticipated to be $1,573,309 and a balance of expenditures in the amount of $626,691 will remain upon completion of the Phase 1 and will be available for Phase 2 scheduled for construction in Fall 2012/Winter 2013. See Attachment 3, Tables 1, 2, 3 and 4 for tabulated budget, expenditure and change order details.
BACKGROUND:
The City's capital improvement program links the city's comprehensive and strategic plans with its infrastructure efforts. This project is part of the City's annual water main replacement program which addresses old and/or undersized water mains. These main replacements will reduce the risk of main breaks and will enhance water flow for domestic consumption and fire suppression.
The Fiscal Year 2011-2012 Water Main Replacement project addresses water mains in the Sand Section Neighborhood and is broken into two phases for design and construction as indicated on maps provided in Attachments 1 and 2.
On February 21, 2012, City Council awarded a construction contract to John T. Malloy in the amount of $1,241,940 to replace Phase 1 water mains on streets indicated in Table 3 in Attachment 3.
DISCUSSION:
The contractor has completed all work on all water main locations except Vista Drive. The Contractor has completed virtually all Vista Drive main installation and is working to install service laterals between the new main and existing service meters.
Change Orders
As is the case with any underground construction in older areas, unforeseen underground conditions have been encountered that have caused delays and additional expenses. Table 4 in Attachment 3 is an accounting of additional work approved to date and the corresponding balance of contingency funding. Additional change orders are currently being negotiated and will be presented in future reports to City Council.
The Contractor has submitted a request for Progress Payment No. 6 in the amount of $299,913.51 for work completed to date. All work items covered by this payment have been reviewed by the Public Works Department and found to be in conformance with the plans and specifications.
Schedule
The contractor is behind schedule. According to the contract agreement, City started assessing Liquidated Damages against the contractor ($500 per calendar day). Liquidated Damages are being deducted from the contractor's progress payment. At this time, the estimated completion date is September 7, 2012.
Attachments: 1. Map Phase 1
2. Map Phase 2
3. Funding, Expenditures, Project Limits and Change Orders
xc: Henry Mitzner, Controller
Jeanne D. O'Brien, Senior Accountant
Julie Chan, Accountant