TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Stephanie Katsouleas, Public Works Director
Prem Kumar, City Engineer
Helen Shi, Senior Civil Engineer
SUBJECT:Title
Consideration of Amendment No. 1 to the Professional Services Agreement with Onward Engineering for Additional Design Services for the Manhattan Beach Boulevard and Sepulveda Boulevard Intersection Improvement Project at a Cost Not-to-Exceed $77,035 (Public Works Director Katsouleas).
ADOPT RESOLUTION NO. 20-0098
Line
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Recommended Action
RECOMMENDATION:
Staff recommends that City Council adopt Resolution No. 20-0098 approving Amendment No. 1 to the professional services agreement with Onward Engineering for additional design services for the Manhattan Beach Boulevard and Sepulveda Boulevard Intersection Improvement Project (project).
FISCAL IMPLICATIONS:
Funding for $1,362,400 for the Manhattan Beach Boulevard and Sepulveda Boulevard Intersection Improvement Project was approved as part of the City’s Fiscal Year (FY) 2016-2017 Capital Improvement Plan (CIP). The funds for the project include a $980,000 grant from the Measure R South Bay Highway Program and $382,400 in Proposition C local return funds. The project funding is anticipated to cover the cost of engineering design, environmental clearance, right of way acquisition and construction. Amendment No. 1 will be funded with funds already allocated to this project and thus no additional appropriation is necessary. The project Budget and Expenditures Report is attached.
BACKGROUND:
On September 1, 2015, City Council approved a $980,000 Measure R South Bay Highway Program Funding Agreement with Los Angeles County Metropolitan Transportation Authority (Metro) to improve left turn movements at Manhattan Beach Boulevard and Sepulveda Boulevard intersection. The improvements include providing for dual left turn pockets in the following directions:
• Eastbound Manhattan Beach Boulevard to northbound Sepulveda Boulevard
• Northbound Sepulveda Boulevard to westbound Manhattan Beach Boulevard
• Westbound Manhattan Beach Boulevard to southbound Sepulveda Boulevard
This intersection is located in an area of the City with limited on-street parking and moderately heavy pedestrian usage. The design and subsequent construction takes into account the need for the lowest possible impact on the livelihood of nearby residents, visitors and business owners. There are three approved resolutions on file that contain right-of-way dedications from the existing properties on the northwest, southwest and southeast corners of Sepulveda Boulevard and Manhattan Beach Boulevard, which are:
• Resolution No. PC 98-33
• Resolution No. 08-13
• Resolution No. 6122
Additional right-of-way may be necessary and will be identified once the engineering design is completed through the Caltrans plan check and permitting process. Sepulveda Boulevard is State Route 1 through the City of Manhattan Beach and therefore, Caltrans is a partner in the review and approval of this project.
On January 3, 2017, City Council awarded a $210,133 contract to Onward Engineering for project engineering design services that included environmental review and the preparation of plans and specifications for construction bidding. The plans and specifications include:
• Street widening at all four quadrants of the intersection;
• Additional left-turn lanes in northbound, eastbound and westbound approaches;
• Extension of median island along Sepulveda Boulevard at 11th Street;
• New pavement, curb, gutters, sidewalks and driveways;
• Modifying the existing storm drain catch basin and connector pipe to address drainage issues;
• Signal, signing & striping layout; and
• Landscape/irrigation restoration and other appurtenant work.
The scope of work also includes records research, environmental analysis, agency/utility coordination, legal & plat mapping, utility potholing, field surveying and geotechnical work.
Onward Engineering has submitted design plans to Caltrans for review and comment. During the course of the Caltrans encroachment permit review, the agency requested that additional tasks be conducted, which were not included in Onward Engineering’s contract scope of work.
DISCUSSION:
At the City’s request, Onward Engineering has provided a not-to-exceed proposal of $77,035 to assist the City with required updates to the Plans and Specifications that were requested by Caltrans in order to conform with the latest standards in 2020. Specifically, Onward Engineering’s proposal for providing additional design services for the project include the following new tasks:
• Fiber optic interconnect plans. When the Request for Proposals (RFP) was released, this was not included as part of the scope of work.
• ITS relocation plan. After the award to Onward Engineering, in early 2019 Caltrans installed new Intelligent Transportation System (ITS) equipment at the intersection of Manhattan Beach Boulevard and Sepulveda Boulevard, which will need to be relocated and reinstalled per Caltrans’ request.
• Caltrans requested revisions to the Design Standard Decision Document (DSDD) for the Manhattan Beach Boulevard/Sepulveda Boulevard intersection and the 11th Street/Sepulveda Boulevard intersection.
• Caltrans requested preparation of a design exception for shoulder widths, sidewalk widths, truck turning and sight distance.
• Caltrans requested preparation of a Water Pollution Control Plan (WPCP) and Drainage Analysis.
• Preparation of four Legals and Plats for Dedication of Easements and one Additional Temporary Construction Easement.
Therefore, staff recommends that City Council approve the attached amendment with Onward Engineering for a not-to-exceed amount of $77,035.
PUBLIC OUTREACH:
The Project was discussed at the duly noticed September 1, 2015 and January 3, 2017 City Council meetings, at which times the public was provided an opportunity to provide input. Staff will continue to maintain regular communication with the property owners to keep them abreast of the project schedule and impacts during the design phase of this project.
ENVIROMENTAL REVIEW:
The underlying project has been previously reviewed for compliance with the California Environmental Quality Act (CEQA) and a determination was made that the project qualifies for a Categorical Exemption pursuant to Section 15301 Class 1 (repair and maintenance of existing public facilities, involving negligible or no expansion of use) of the State CEQA Guidelines. A Notice of Exemption was filed with the Los Angeles County Clerk’s Office for the Project. The additional design services authorized by this amendment do not change the Project in any significant manner.
LEGAL REVIEW:
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
ATTACHMENTS:
1. Resolution No. 20-0098
2. Amendment No. 1 - Onward Engineering
3. Agreement - Onward Engineering (2017)
3. Budget and Expenditures