TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Tony Olmos, Public Works Director
Karen Domerchie, Senior Management Analyst
SUBJECT:Title
Approve Plans and Specifications for the Pier Comfort Station Rehabilitation Project; Award Pier Comfort Station Rehabilitation Project to Monet Construction, Inc. in the Amount of $519,853 and Authorize the City Manager to Approve Additional Work in an Amount Not-to-Exceed $77,978 (Public Works Director Olmos).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the Plans and Specifications for the Pier Comfort Station Rehabilitation Project,
2. Authorize the City Manager to execute a contract in the amount of $519,853 with Monet Construction, Inc. for the Pier Comfort Station Rehabilitation Project, and
3. Authorize City Manager to approve additional work in an amount not-to-exceed $77,978 (15% of contract cost).
FISCAL IMPLICATIONS:
City Council appropriated sufficient State Pier Funds for this project as part of the Fiscal Year 2012-2013 and Fiscal Year 2014-2015 Capital Improvement Plan. See Attachment 1, Budget and Expenditure Summary.
BACKGROUND:
The Pier Comfort Station is a part of the Pier complex which includes the Pier, adjoining structures and the four parking lots west of Ocean Avenue. The City must periodically perform maintenance and rehabilitation to the Pier and related structures to maintain aesthetics and structural integrity. The Pier complex exists adjacent to and within the marine environment and is constantly exposed to corrosion, humidity and other ocean related stressors. The condition of the Pier Roundhouse and Comfort Station were assessed as part of the 2013 Citywide Facility Assessment Study (FSA).
FSA recommended work to be performed at the Pier Comfort Station including the replacement of existing sewer lines; the replacement of plumbing fixtures, toilet partitions and accessories; repair cracking at the CMU block exterior wall; repair the concrete floor and placement of epoxy coating on the floor; installation of wall finishes; re-painting of the exterior of the building; and the replacement of the shower heads and valves. These items were incorporated into the scope-of-work for this project and local Coastal Commission approval was obtained. The work may start as soon as this construction contract is awarded.
In addition, the Parks & Recreation Department requested that the existing Men’s and Women’s dressing rooms be modified to accommodate storage for Parks & Recreation’s equipment. City Council approved the modification of the dressing rooms for this purpose at their February 2, 2016 meeting. This item was included in this project as Add Alternate No.1. The modifications to the dressing room will only be made if the City Council awards Add Alternate No.1 and City receives State Coastal Commission approval, which is expected within the next month.
DISCUSSION:
Construction Bid Proposals
This project was advertised for bids in the Beach Reporter, the City’s publisher of record, and several standard construction industry publications, including the Dodge Green Sheet, Reed Construction Data, and Associated General Contractors of America. A total of seven bids were received and opened on February 18, 2016, which ranged from $519,583 to $787,500 (Attachment 2).
The total bid amount includes the Base Bid plus Add Alternate No.1 and Add Alternate No.2. The Base Bid includes work recommended in the FSA. Add Alternate No.1 includes the installation of walls at the Men’s and Women’s dressing rooms and Add Alternate No. 2 includes the replacement of the existing clay tile roof.
Monet Construction, Inc.’s bid was reviewed by the Public Works Department and found to be responsive. Staff reviewed Monet Construction, Inc.’s contractor’s license and found it to be in order. Additionally, references indicate Monet Construction, Inc. has the knowledge and capability to complete the work in a timely and acceptable manner.
Based on available budget, staff is recommending award of the Base Bid plus Add Alternate No.1 and Add Alternate No.2 to Monet Construction, Inc. in the total amount of $519,853.
Authorization of Construction Contingency
It is recommended that the City Manager be authorized to approve change orders in an amount not-to-exceed $77,978 (15% of contract cost) for additional work resulting from unforeseen conditions.
Construction Schedule
It is estimated that construction will start on March 14, 2016 and will be completed in 60 working days.
POLICY ALTERNATIVE:
Do not approve the construction contract to rehabilitate the Pier Comfort Station.
PROS:
State Pier Funds would not be expended to rehabilitate the Pier Comfort Station.
CONS:
The Pier Comfort Station is in need of maintenance repairs, the sewer lines are
deteriorating and the plumbing fixtures and toilet partitions are in need of replacement. In addition, there is cracking at the top of the CMU block exterior wall which poses safety concerns for the users of the facility. If this construction contract is not approved, maintenance repairs will still need to be performed anyway because the plumbing pipes to one of the urinals are deteriorated and the urinal cannot be used.
PUBLIC OUTREACH/INTEREST:
The residential areas impacted by this project will be provided advance information regarding the project, including dates and times of construction and the impacts at the Pier. Contact information will also be provided for residents who require additional information. A community meeting will be scheduled for March 2016 to discuss aspects of the construction project.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) requires public agencies to document and consider the environmental implications of their actions. Based on the scope of work, the Strand Stair Rehabilitation Project is categorically exempt pursuant to Section 15301, Class 1(b). The project consists of the rehabilitation to the existing Pier Comfort Station involving negligible or no expansion of use beyond what previously existed. A Notice of Exemption has been filed with the Los Angeles County Clerk’s office for the project.
LEGAL REVIEW
The construction contract has been signed by the contractor and has been approved as to form by the City Attorney.
ATTACHMENTS:
1. Budget and Expenditures Summary
2. Bid Results
3. Construction Contract