TO:
Honorable Mayor Powell and Members of the City Council
THROUGH:
David N. Carmany, City Manager
FROM:
Jim Arndt, Public Works Director
Steve Finton, City Engineer
Edward Kao, Senior Civil Engineer
SUBJECT: Title
Final Payment in the Net Amount of $71,901.90 to John S. Meek Company; Formally Accept the Manhattan Beach Pier Localized Structural Rehabilitation Project as Complete; and Authorize Filing of the Appropriate Notice of Completion and Release Retention in the Amount of $26,536.37
APPROVE
Body
____________________________________________________________________
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager to:
a) Approve the issuance of a final payment in the net amount of $71,901.90 to John S. Meek Company for the Manhattan Beach Pier Localized Structural Rehabilitation Project;
b) Formally accept the Manhattan Beach Pier Localized Structural Rehabilitation Project as complete; and,
c) Authorize filing of the appropriate Notice of Completion and the release of retention in the amount of $26,536.37.
FISCAL IMPLICATIONS:
City Council appropriated State Pier and Parking Funds in the amount of $500,000 for this project through the fiscal year 2011-2012 Capital Improvement Plan. See Attachment 1, Tables 1, 2 and 3 for tabulated budget, expenditure and change order details. A summary of project funding and expenditures is as follows:
Budget $500,000
Construction (John S. Meek Company) $265,363.68
Design and inspection services $108,900
Miscellaneous costs $715
Total Project Costs $374,978.68
Balance of appropriations $125,021.32
BACKGROUND:
The Manhattan Beach Pier is a reinforced concrete recreational structure constructed between 1917 and 1920. In the 1950s, the County of Los Angeles completed a major repair project where pneumatically placed concrete was placed on areas showing deterioration. This project resulted in an almost freeform shape of the piles and girders. In the 1980s, corrosion in the reinforcing steel caused concrete to spall from the structure causing hazardous conditions for persons walking and jogging under the pier. In 1988, the City entered into an operating agreement with the State of California where the City took over maintenance responsibilities for the pier. Also in 1988, a full structural assessment of the pier was conducted that identified structural deficiencies and recommended rehabilitation. In 1992, the latest major rehabilitation project was completed. Th3 1992 project included full removal and replacement of the pier deck and portions of the support structure. Other than lights and railing repairs, this was the last significant rehabilitation work performed on the pier.
On November 16, 2010, City Council awarded a contract to consulting engineers Moffatt & Nichol to perform a condition assessment of the pier. Moffatt & Nichol is well regarded for their expertise in this specialty. They inspect, design, and prepare construction documents for numerous piers worldwide-from small municipal piers at riverfront destinations, to large landmark ocean piers on both coasts of the United States. The assessment was completed and identified that the pier is in fair condition with localized areas of moderate to advanced deterioration requiring localized repairs. On August 2, 2011 City Council awarded a contract to Moffatt & Nichol to prepare plans, specifications and estimates for the pier repairs. On December 20, 2011 City Council approved the plans and specifications for the Pier Structural Rehabilitation Project and authorized the City Manager to solicit construction bids.
The scope of the project encompassed:
1. Rehabilitation of localized concrete cracks and spalls at 68 locations.
2. Replacement of utility line hangers under the pier deck at 22 locations.
3. Installation of utility conduit at one location.
On March 6, 2012, City Council passed a motion to:
1. Authorize the City Manager to award a contract in the amount of $253,250.00 to John S. Meek Company, Inc. for the Manhattan Beach Pier Localized Structural Rehabilitation Project
2. Authorize the City Manager to approve additional work in an amount not-to-exceed $50,650.00 (20%);
3. Authorize the City Manager to execute a Professional Engineering Services contract with Arcadis in an amount not-to-exceed $51,900 for construction inspection services.
4. Approve an Amendment to the existing design contract with Moffatt & Nichol increasing the not-to-exceed amount from $37,000 to $57,000 for Construction Period Consultation.
DISCUSSION:
The Contractor started work on April 23, 2012 and has completed 100% of the work. The work consisted of removal and replacement of deteriorated concrete and reinforcing steel.
Final Payment
The Contractor has completed the work and is requesting formal acceptance of the work and final payment in the amount of $71,901.90. A ten percent (10%) retention in the amount of $26,536.37 would be released upon the expiration of 35 days after recordation of the Notice of Completion with the County Recorder. All work inspected by the Public Works Department has been found to be in conformance with the plans and specifications.
Attachment :
1. Tabulated budget, expenditures and change orders
xc: Henry Mitzner, Controller
Jeanne D. O'Brien, Senior Accountant
Julie Chan, Accountant