TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Derrick Abell, Chief of Police
Steve S. Charelian, Finance Director
Julie Dahlgren, Sr. Management Analyst
SUBJECT:Title
Consider Adopting a Resolution Approving Amendment No. 1 with Vital Medical Services for On-Call Non-Emergency Medical Services for In-Custody Arrestees to Increase the Not-to-Exceed Cap from $45,000 to $290,000 and Authorizing Payment of $13,132 (Police Chief Abell).
ADOPT RESOLUTION NO. 19-0109 APPROVING AN AMENDMENT
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 19-0109 approving Amendment No. 1 to the Agreement between the City and Vital Medical Services for on-call non-emergency medical services for in-custody prisoners to increase the not-to-exceed cap from $45,000 to $290,000 and to authorize a payment of $13,132.
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FISCAL IMPLICATIONS:
Sufficient funds are budgeted for this expenditure; no appropriation is required.
BACKGROUND:
The Manhattan Beach Police Department is required by state and federal law to provide medical services to arrestees known to have, or declaring, medical issues or injuries prior to booking and housing them in our jail. Additionally, the Department routinely requires medical services in the form of blood draws for those arrested for DUI or under the influence of controlled substance. Prior to 2018, arrestees requiring pre-booking medical clearance, medical care, or blood draws were transported by one or two patrol officers (based on the nature of the arrest) to Reliant Medical or other local hospitals, depending on the level of medical care required. Costs associated with these treatments are borne by the Police Department.
A local hospital medical release takes one and a half hours or more of the patrol officer’s time per arrestee, which includes transporting the arrestee to the medical facility, waiting for available medical personnel, standing by during the necessary treatment and tests, and transporting the arrestee back to the City Jail.
In 2018, the Police Department entered into an agreement (“Agreement”) with Vital Medical Services to conduct on-site non-emergency medical services in our jail for a five-year term expiring on December 31, 2022. Upon verbal request, on-call medical professionals come to the City’s jail within 30 minutes. Vital Medical Services provides all necessary equipment and supplies to perform required medical services in a private room located in the jail. The medical exam room meets all medical, County Health Department, and Board of State and Community Corrections requirements for these types of services. Patrol officers are able to transfer the care of an arrestee to the jail staff at the time of booking and immediately return to the field.
DISCUSSION:
The usage of Vital Medical Service in our Jail since 2018 has provided a more efficient and effective means of providing medical treatment to arrestees. Vital Medical Services allows officers to return quickly to their primary function of patrolling the City and responding to service calls. It has also provided a more secure environment to conduct medical exams and has significantly reduced the amount of time patrol officers are removed from patrol duties to obtain medical clearances.
In the past year, use of Vital Medical Services has increased. In the Agreement, the not-to-exceed figure was $45,000, which is within the City Manager’s approval authority. Due to the increased need, staff recommends that the Council approve an amendment to the Agreement to increase the “not-to-exceed” compensation cap to $72,500 per year (and a total cap of $290,000 for the life of the agreement) for the remaining term of the Agreement, which exceeds the City Manager’s authority.
The $290,000 includes all compensation already paid to Vital, plus all future payments for 2020, 2021, and 2022. Accordingly, staff recommends that the City Council adopt the attached resolution approving Amendment No. 1 to the Agreement with Vital Medical Services for on-site inmate non-emergency care in an amount not-to-exceed $290,000. Also, staff has paid Vital an amount of $13,132 in excess of the original $45,000 cap. Thus, staff requests that the Council ratify payment of $13,132.
PUBLIC OUTREACH:
After analysis, staff determined that public outreach was not required for this issue.
ENVIRONMENTAL REVIEW:
The City has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary.
LEGAL REVIEW:
The City Attorney has approved the amendment to the agreement as to form.
ATTACHMENTS:
1. Resolution No. 19-0109
2. Amendment No. 1 - Vital Medical Services
3. Agreement -Vital Medical Services (2018)