TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Raul Saenz, Interim Public Works Director
Prem Kumar, City Engineer
SUBJECT:Title
Completion of the Construction Contract for the 2013-14 Water Main Replacement Project (Interim Public Works Director Saenz).
APPROVE
Line
_________________________________________________________
Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
1. Formally accept the construction contract for the 2013-14 Water Main Replacement Project as complete;
2. Approve final payment in the amount of $256,927.27; and
3. Authorize filing of the appropriate Notice of Completion and the release of retention in the amount of $133,843.89.
Body
FISCAL IMPLICATIONS:
The City Council appropriated funding in the amount of $2,800,000 for this project in a previous fiscal year Capital Improvement Plan budget. The final Budget and Expenditures report is provided as Attachment #1.
BACKGROUND:
This project is part of the City’s annual water main replacement program. Based on the 2010 Water Master Plan, this program replaces old and/or undersized water mains. These main replacements will reduce the risk of main breaks and will enhance fire suppression flows.
This project is a combination of the Pipe Replacement Program and Fire Hydrant Installation Projects, Area 2 and Area 3, respectively; new 6” diameter ductile iron pipes replaced a total of 10,261 lineal feet of existing water mains in the following streets:
1. 9th Street; Meadows Avenue to Rowell Avenue, 585 feet
2. 10th Street; Meadows Avenue to Rowell Avenue, 573 feet
3. 11th Street; Meadows Avenue to Rowell Avenue, 576 feet
4. Rhonda Drive /Longfellow Drive; Kuhn Drive N. Kuhn Drive S, 1735 feet
5. Terraza Place; Rhonda Drive to end, 325 feet
6. Chabela Drive; Keats Street to Longfellow Drive, 457 feet
7. Altura Way; Keats Street to Longfellow Drive, 475 feet
8. Shelley Street; Prospect Avenue to Chabela Drive, 542 feet
9. 5th Street; Rowell Avenue to Peck Avenue, 720 feet
10. 3rd Street; Rowell Avenue to Peck Avenue, 720 feet
11. Redondo Avenue; 2nd Street to Artesia Blvd, 2656 feet
12. 2nd Street; Redondo Avenue to Aviation Blvd, 897 feet
The Project also included the installation of 5 new fire hydrants, reconnection of 4 existing fire hydrants, and the installation of 2” water blow-off assemblies at four sewer pump stations.
On May 19, 2015, the City Council awarded the construction contract for the project in the amount of $2,188,070 to Stephen Doreck Equipment Rentals, Inc. and authorized a construction contingency in the amount of $330,000. Construction started on the project in September 2015 and was completed in June 2016.
DISCUSSION:
The overall project was completed within budget. The final completed construction contract cost is $2,316,667.76. In order to complete construction of the project, change orders were issued to the Contractor. The Contractor performed additional work in the net amount of $128,597.76. Payment for this additional work is included in the recommended final payment and is within the construction contingency amount ($330,000) previously approved by the City Council.
Contract change orders were issued during the course of construction because additional work items were required in order to complete the project. The additional work items included:
• Realignment of water main and service
• Addition of fire hydrants
• Asphalt paving
The Public Works Department has determined that the Contractor has completed the work in accordance with the contract documents. Therefore, City Council is requested to:
1. Formally accept the construction contract for the 2013-14 Water Main Replacement Project as complete;
2. Approve final payment in the amount of $256,927.27; and
3. Authorize filing of the appropriate Notice of Completion and the release of retention in the amount of $133,843.89, thirty-five days after recordation of the Notice of Completion with the County Recorder.
PUBLIC OUTREACH/INTEREST:
City staff performed significant outreach to adjacent businesses before and during
construction.
ENVIRONMENTAL REVIEW
Based on the California Environmental Quality Act (CEQA) requirements, a Notice of
Exemption was filed for the project with the Los Angeles County Clerk’s office.
LEGAL REVIEW
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
Attachment:
1. 2013-14 Water Main Replacement Project - Budget and Expenditures