TO:
Honorable Mayor Powell and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Bruce Moe, Finance Director
Gwen Eng, Purchasing Manager
SUBJECT:Title
Award of Bid to Ford of Orange for Two Budgeted Replacement Patrol Utility Interceptors ($64,413.37) and to DCH Gardena Honda for a Honda Accord Sedan ($32,650.98) for the Police Department (Finance Director Moe).
APPROVE
Line
_____________________________________________________________________
Recommended Action
RECOMMENDATION:
Staff recommends that the City Council split the award of Bid #1054-16 to Ford of Orange for the purchase of two budgeted replacement Patrol Utility Interceptors in the amount of $64,413.37 and to DCH Gardena Honda for the purchase of a replacement sedan in the amount of $32,650.98.
FISCAL IMPLICATIONS:
Funds totaling $93,873 are budgeted in the Fiscal Year 2015-2016 Fleet Management Fund for the purchase and equipping of the patrol vehicles. The vehicles cost $64,413.37; the remaining budgeted funds of $29,459.63 will be used to outfit the vehicles with the customary hardware, electronics and any other necessary equipment for these vehicles.
The Police sedan being replaced was involved in an accident, which resulted in the car being considered a total loss. Replacement of this vehicle was unanticipated in the current fiscal year; however, there are sufficient funds and appropriations available in the Fleet Fund for its replacement.
DISCUSSION:
Patrol Vehicles
Two of the vehicles referenced in this staff report are included in the approved Fiscal Year 2015-16 vehicle replacement list. The budgeted replacement vehicles recommended for purchase are two Police Patrol Utility Interceptors. The selection of these vehicles has been approved by the using department and the City’s Fleet Manager.
If this purchase is approved, the existing unit(s) may be redeployed to replace a second line vehicle (police decoy, traffic block or conversion to a precision immobilization technique [PIT] maneuver training vehicle) in order to make the most effective use of these vehicles. Alternatively, the unit(s) may be declared surplus and sent to auction for the highest attainable value, whichever is more advantageous to the City. Any of these measures taken will not result in expansion of the current vehicle fleet authorization. The new vehicles will arrive in approximately 3-5 months.
Police Sedan
A sedan in the Police Department used by administrative staff was involved in a traffic accident with damage so extensive that the car was considered a total loss. This has resulted in a shortage of administrative cars and the need to purchase a replacement.
A total of five bid responses were received for the Police Interceptors and three for the Police sedan. The bid comparison (Attachment 1) lists the aggregate price, including sales tax, fees (and in the case of the Manhattan Beach Toyota bid, the local sales tax return) and payment discounts (the lowest bid is indicated in bold font). Based on these bids, staff recommends that the City Council split the award Bid #1054-16 to the lowest responsible bidder, Ford of Orange, for the purchase of two Patrol Utility Interceptors ($64,413.37) and DCH Gardena Honda for the purchase of one Honda Accord ($32,650.98).
CONCLUSION:
Staff recommends that the City Council split the award of Bid #1054-16 to Ford of Orange for the purchase of two Patrol Utility Interceptors ($64,413.37) and DCH Gardena Honda for the purchase of one Honda Accord ($32,650.98).
Attachment:
1. Bid #1054-16 Comparison for Ford vehicles (2) and Honda sedan (1).