TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Stephanie Katsouleas, Public Works Director
Prem Kumar, City Engineer
Anastasia Seims, Senior Civil Engineer
SUBJECT:Title
Formally Accept as Complete the Pedestrian Safety Improvements Along Highland Avenue at 34th, 35th, and 36th Streets and Morningside Drive at Manhattan Beach Boulevard Project Constructed by Elecnor Belco Electric, Inc.; Authorize Filing a Notice of Completion with the County Recorder; and Approve Release of the Retention of $13,714 (Public Works Director Katsouleas).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
1. Formally accept as complete the Pedestrian Safety Improvements Along Highland Avenue at the intersections of 34th, 35th, and 36th Streets and at Morningside Drive at Manhattan Beach Boulevard Project (Project) constructed by Elecnor Belco Electric, Inc.;
2. Authorize filing of the appropriate Notice of Completion with the County Recorder’s Office; and
3. Approve the release of retention for $13,714 to Elecnor Belco Electric, Inc.
FISCAL IMPLICATIONS:
The Project construction contract award was for $263,572, with an authorized construction contingency of $26,428, for a total construction budget of $290,000. The work was successfully completed for $274,282. The remaining unexpended project balance will be returned to the CIP Fund for re-appropriation to a future project.
BACKGROUND:
On December 4, 2018, City Council awarded a construction contract to Elecnor Belco Electric, Inc. for construction of the Project, which included the construction of pedestrian safety enhancements at seven different locations throughout the City, including pedestrian signage, flashing beacons, and in-roadway warning lights.
DISCUSSION:
Construction began on January 16, 2019, and was completed on January 23, 2020. However, the work was not accepted by the City until all contractually required closeout documentation and redlined as-built drawings were submitted by the contractor, which Public Works received on June 9, 2020.
Due to conditions encountered during construction, the City processed one change order for $10,710 for the procurement and installation of tunnel shields at six project locations and signal interfaces with photocells at two project locations. This change order brought the total cost of construction to $274,282, which is below the authorized total construction budget of $290,000.
The project is deemed to be complete. All work was inspected by the Public Works Department and found to be in conformance with the plans and specifications. A Notice of Completion will be filed with the County Recorder and the retention amount of $13,714 will be release 35 days after recordation of the Notice of Completion.
PUBLIC OUTREACH:
The work was coordinated and scheduled to minimize the impacts of construction and maintain public access for area residents, businesses and the general public throughout the entirety of the project.
ENVIRONMENTAL REVIEW:
The City has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Categorical Exemption pursuant to Section 15301 Class 1 (existing highways
and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities) of the State CEQA Guidelines.
LEGAL REVIEW:
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
ATTACHMENT:
1. Location Map