TO:
Honorable Mayor Powell and Members of the City Council
THROUGH:
David N. Carmany, City Manager
FROM:
Jim Arndt, Public Works Director
Steve Finton, City Engineer
SUBJECT: Title
Progress Payment No. 8 in the Net Amount of $29,830.58 to Harbor Construction Co., Inc. for the Joslyn Center, Begg Pool Locker Room and Manhattan Heights Community Center Renovation Projects.
APPROVE
Body
____________________________________________________________________
RECOMMENDATION:
Staff recommends that City Council approve Progress Payment No. 8 in the net amount of $29,830.58 to Harbor Construction Co., Inc. for the Joslyn Center, Begg Pool Locker Room and Manhattan Heights Community Center Renovation Projects.
FISCAL IMPLICATIONS:
Capital Improvement Funds in the amount of $3,610,145 have been appropriated for this project by City Council. Total project costs are $3,609,637.85. Please see Attachment 1 for budget and expenditure details in tabular format.
BACKGROUND:
On December 6, 2011, City Council authorized the City Manager to:
1. Award a contract in the amount of $3,173,000.00 to Harbor Construction Co., Inc. for the Joslyn Center, Begg Pool and Manhattan Heights Community Center Renovation Projects;
2. Approve Change Order Number 1 deleting roofing work at the Begg Pool Locker Room facility and providing a credit in the amount of $69,115; and,
3. Approve additional work, if necessary, in an amount not to exceed of $310,389 (10% of contract amount).
4. Appropriate additional Capital Improvement Funds in the amount of $1,678,145 for the Joslyn Center, Begg Pool and Manhattan Heights Community Center Renovation Projects
The Contractor started work on January 23, 2012.
DISCUSSION:
The Contractor has completed the entire scope of the project and all three facilities are open to the public.
Problems with flooring installations at the Joslyn and Manhattan Heights Centers caused delays during July and August. Those flooring problems have been resolved.
A fire alarm system was required by the City that was significantly more extensive than provided for in the contract. Installation of the fire alarm system caused delays in August, September and early October. The project was considered substantially complete on October 5th and the Joslyn Center was open to the public on October 6th and 7th for Home Town Fair activities. A grand opening ceremony was held at the Joslyn Center on October 25, 2012.
Staff has negotiated a final change order to address remaining work performed by the contractor that was in addition the original contract scope of work. This change order is in the amount of $86,000 and will resolve all outstanding contractual issues between the City and Contractor. This change order will bring the final contract amount to $3,414,592.04. With design expenses and other miscellaneous project expenses, total project expenses will be $3,609,637.85 which is within the budget amount of $3,610,145. Please see Attachment 1 for budget and expenditure details in tabular format.
The Contractor has submitted a request for Progress Payment No. 8 in the amount of $29,830.58. This is full payment for the current contract amount less retention. Final payment for the final change order ($86,000) and the release of retention will be presented for City Council consideration at a later date. All work items covered by this payment have been reviewed by the Public Works Department and found to be in conformance with the plans and specifications.
Attachments:
1. Tables 1, 2, 3 and 4