TO:
Honorable Mayor and Members of the City Council
THROUGH:
Talyn Mirzakhanian, City Manager
FROM:
Rachel Johnson, Chief of Police
Andrew Enriquez, Police Captain
Kelly Benjamin, Traffic Lieutenant
Julie Dahlgren, Senior Management Analyst
SUBJECT:Title
Consideration of a Resolution Approving Amendment No. 1 to the Agreement with All City Management Services to Provide Crossing Guard Services at a Cost Not-to-Exceed $555,000 Annually through July 31, 2027 (Budgeted) (Police Chief Johnson).
ADOPT RESOLUTION NO. 25-0082
Body
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RECOMMENDATION:
Staff recommends that the City Council approve an amendment to the agreement with All City Management Services to provide crossing guard services at a cost not to exceed $555,000 annually through July 31, 2027.
FISCAL IMPLICATIONS:
Sufficient funds for this agreement are available in the Police Department’s budget for the upcoming fiscal year within the General Fund. Future years will be budgeted accordingly for this service.
BACKGROUND:
The City’s Crossing Guard Program was introduced in the mid-1980s to assist school children safely across intersections. Up until 2007, the Crossing Guard Program was operated in-house (staffed by part-time City employees and overseen by the Police Department’s Traffic Sergeant).
In July 2007, this program was outsourced to ensure that it is always fully staffed, thus eliminating the diversion of Police Department staff to backfill crossing guard vacancies and absences, reducing time necessary to supervise staff, and eliminating crossing guard workers’ compensation claims. All City Management Services has been the contracted crossing guard service-provider since July 2007. Since then, the program has grown from 19 locations to 26 locations.
DISCUSSION:
A Request for Proposal (RFP) was conducted in 2022 (RFP # 1276-22). All City Management Services was the lowest bidder and was awarded a three-year contract with an optional two-year extension.
Staff recommends that the City Council adopt Resolution No. 25-0082 approving Amendment No. 1 to the Agreement to accept the two-year extension. This recommendation is based on their pricing, the good service they have provided to the City of Manhattan Beach over the past 18 years, 30 years of crossing guard management experience, and site-specific knowledge.
PUBLIC OUTREACH:
After analysis, staff determined that public outreach was not required for this issue.
ENVIRONMENTAL REVIEW:
The City has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary.
LEGAL REVIEW:
This Amendment has been reviewed by the City Attorney and is approved as to form.
ATTACHMENTS:
1. Resolution No. 25-0082
2. Amendment No. 1 - All City Management Services
3. Agreement - All City Management Services (2022)