TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Erick Lee, Public Works Director
Sean Roberts, Field Operations Manager
Nicholle Petroff, Senior Management Analyst
SUBJECT:Title
Consideration of a Resolution Approving a Four-Year Agreement with Yunex, LLC for On-call Emergency Response Services for Streetlights and Flashing Lights for an Amount Not-to-Exceed $400,000 (Public Work Director Lee).
A) WAIVE FORMAL BIDDING DUE TO COOPERATIVE PURCHASING
B) ADOPT RESOLUTION NO. 24-0034
Body
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RECOMMENDATION:
Staff recommends that the City Council:
a) Waive formal bid requirements pursuant to Manhattan Beach Municipal Code Section 2.36.150 (cooperative purchasing); and
b) Adopt Resolution No. 24-0034 approving a three-year agreement with Yunex, LLC for on-call emergency response services for streetlights and flashing lights for an amount not to exceed $400,000; and
c) Authorize the City Manager to extend the agreement term for up to two additional one-year periods, if deemed in the City’s best interest.
FISCAL IMPLICATIONS:
Sufficient funding for the agreement is available within the Street Lighting & Landscaping and Building & Grounds Maintenance Funds. Future years will be budgeted accordingly.
BACKGROUND:
In 2019, the City purchased 927 streetlights from Southern California Edison (SCE). Since that acquisition, Public Works has been responsible for the maintenance, repair, and replacement of these streetlights. Given the nature and complexity of streetlights, the City has historically contracted for the maintenance and repairs of this equipment.
DISCUSSION:
Under this proposed contract, Yunex will provide the City with on-call streetlight maintenance and emergency repair services. Additionally, the contractor will provide emergency and/or regularly scheduled maintenance as deemed necessary by the City.
Emergency service includes:
• Emergency response to accident
• Pole knockdown - make safe and dispose of pole; or salvage and stack pole
• New pole installation
• Pole foundation replacement
• LED fixture replacement
• Mast arm replacement
• Wiring repair
• Overhead wire replacement
Scheduled service includes:
• All operations and repairs from the pull box or bottom of streetlight pole at the fuse holder or secondary power source as necessary to keep all streetlights operational
• Associated wiring within the streetlight circuit
• Traffic control
• General cleaning during call-out
• Photocell replacement
• Fuse replacement
• Fuse holder replacement
• Hand hole covers
• False call response
The recommended purchase is being achieved utilizing the City’s cooperative purchasing or “piggybacking” policy. This policy allows for the extension of pricing, terms, and conditions of one agency’s contract to other governmental agencies with the mutual consent of all parties. In June 2020, the City of Orange issued a Request for Proposal (RFP) 190-59 soliciting prospective firms to provide on-call signal and lighting emergency repair services and publicly awarded the contract to Siemens Mobility Inc. (Yunex, LLC) in accordance with their procurement regulations.
Staff recommends that the City Council waive formal bid requirements pursuant to Manhattan Beach Municipal Code Section 2.36.150 (cooperative purchasing) and adopt Resolution No. 24-0034 approving a four-year agreement with Yunex, LLC for on-call emergency response services for an amount not to exceed $400,000.
Additionally, staff recommends the City Manager be given the authority to administratively exercise the two one-year options to extend the term of the agreement, if deemed in the City’s best interest.
PUBLIC OUTREACH:
After analysis, staff determined that public outreach was not required for this issue.
ENVIRONMENTAL REVIEW:
The City has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that there is no possibility that the activity may have a significant effect on the environment; therefore, pursuant to Section 1506 (b)(3) of the State CEQA Guidelines, the activity is not subject to CEQA; thus no environmental review is necessary.
LEGAL REVIEW:
The City Attorney has approved the agreement as to form.
ATTACHMENTS:
1. Resolution No. 24-0034
2. Agreement - Yunex, LLC
3. City of Orange Request for Proposal (RFP) 190-59
4. City of Orange Contract with Yunex