TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Erick Lee, Public Works Director
Katherine Doherty, City Engineer
Gilbert Gamboa, Principal Civil Engineer
SUBJECT:Title
Consideration of Accepting as Complete Work Performed by Sprinturf, LLC for the Marine Avenue Park Synthetic Field Turf Replacement Project, Funded in Part with County Regional Park and Open Space District Measure A Funding (Public Works Director Lee).
A) ACCEPT
B) AUTHORIZE
Body
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RECOMMENDATION:
Staff recommends that the City Council:
1) Formally accept as complete the Sprinturf, LLC construction agreement for the Marine Ave Park Synthetic Field Turf Replacement Project (Marine Turf Project);
2) Authorize the filing of the Notice of Completion with the County Recorder; and
3) Approve the release of retention of $25,071.90 to Sprinturf, LLC.
FISCAL IMPLICATIONS:
There are no fiscal implications associated with the recommended action. After acceptance of the work and filing the Notice of Completion, retention will be released to the contractor. Any remaining funds will be transferred to the unreserved Capital Improvement (CIP) Fund balance for use on a subsequent project.
BACKGROUND:
Marine Avenue Park is located at 1625 Marine Avenue. The park facilities include picnic and playground areas, restrooms, a community center, and a multi-purpose synthetic turf playing field. The playing field’s area is approximately 72,500 square feet.
The natural grass field was converted to synthetic turf in 2013 and had an estimated lifespan between eight to 10 years per industry standards. Due to heavy use by the American Youth Soccer Organization (AYSO), club soccer groups, and other community members, the field deteriorated as expected and needed replacement.
On July 5, 2023, following a competitive bid process, the City Council awarded a construction agreement to Sprinturf, LLC for $491,350 and authorized a construction contingency for additional work up to $50,000.
DISCUSSION:
The Marine Turf Project construction began in December 2023 and was substantially complete in January 2024. The contractor fulfilled the remaining punch list items and change order work in February 2024. The project scope included the following phases:
• Mobilization
• Removal and disposal of the existing synthetic turf surface
• Inspection and repair of the existing underlying shock pad layer
• Installation of new synthetic turf with field line work and markings
• Installation of the City’s branding logo at midfield
• Installation of the resilient infill system
One change order was necessary to complete the project satisfactorily. Change Order No. 1 included furnishing and installation of additional turf necessary to complete the project.
Marine Ave Park Synthetic Field Turf Project
$491,350.00 Original Contract for Marine Ave Park Synthetic Field Turf Project
+ $ 50,000.00 Available Contingency
$541,350.00 Total Available Construction Contract Budget
$491,350.00 Contracted Work Completed
+ $ 10,088.00 Change Order #1: Additional Turf Installation
$501,438.00 Total Contract Work and Change Order
$600,000.00 Total Available Budget
- $501,438.00 Total Contract Work and Change Orders
$ 98,562.00 Total Remaining Budget
Sprinturf, LLC has satisfactorily completed all work and is now requesting formal project acceptance. The five percent retention amount of $25,071.90 will be released 35 days after the recordation of the Notice of Completion with the County Recorder. All work inspected by the Public Works and the Parks and Recreations Departments was found to be in conformance with the plans and specifications and of good quality.
Consistent with industry standards, a warranty inspection will be conducted in the summer of 2024. Any areas observed during the warranty inspection that require remediation will be repaired at that time. This warranty work is included in the construction contract.
PUBLIC OUTREACH:
Authorization to solicit bids for the Marine Turf Project was approved at the City Council meeting on April 18, 2023. It was previously discussed at the Parks and Recreation Commission Meeting on November 28, 2022. City staff has also had extensive discussions with user groups that regularly use this field.
City staff maintained regular communication with the user groups to keep them updated on the project schedule and impacts during construction. Throughout the project, construction updates were posted on the project-specific page on the City website.
ENVIRONMENTAL REVIEW:
The City reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and determined that the project qualified for a Categorical Exemption pursuant to Section 15301 Class 1 (repair and maintenance of existing public facilities, involving negligible or no expansion of use) of the State CEQA Guidelines.
LEGAL REVIEW:
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
ATTACHMENT:
1. Location Map