TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Tony Olmos, Public Works Director
Raul Saenz, Utilities Manager
SUBJECT:Title
Approve a Three-year Professional Services Agreement with Geosyntec Consultants, Inc. in the amount of $1,010,497 for Implementation of the Coordinated Integrated Monitoring Program on behalf of the Beach Cities Watershed Management Group (Public Works Director Olmos).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve a three-year professional services agreement with Geosyntec Consultants, Inc. in the amount of $1,010,497 with an option for City Manager to extend up to an additional two years in the amount of $290,612 per year (Attachment 1), and
2. Authorize the City Manager to execute the agreement.
Body
FISCAL IMPLICATIONS:
The Beach Cities Management Group is a partnership between the Cities of Manhattan Beach, Redondo Beach, Torrance, Hermosa Beach, and the County of Los Angeles (Beach Cities). The total Geosyntec Consultants’ fee of $1,010,497 to implement the Coordinated Integrated Monitoring Program (CIMP) would be paid on a cost-share basis by the Beach Cities as a function of the percentage of total CIMP area that each agency covers. The City of Manhattan Beach’s cost-share is $56,547 in FY15/16, $47,073 in FY16/17, and $49,015 in FY17/18 (Attachment 2).
Funds to cover the initial $56,547 are budgeted in the FY15/16 Public Works Department's Storm Drain Maintenance operating budget. Funds for the remaining fiscal years will be budgeted in the applicable future years.
BACKGROUND:
The National Pollutant Discharge Elimination System permit (Permit) identifies conditions, requirements and programs that municipalities must meet to protect regional water resources from adverse impacts associated with pollutants in stormwater and urban runoff as mandated by the Federal Clean Water Act and the California Porter-Cologne Act. The Permit requirements include a monitoring and reporting program for Municipal Separate Storm Sewer System Discharges within the Coastal Watersheds of Los Angeles County, which apply to the Beach Cities. The monitoring program requirements provide the flexibility for Permittees to coordinate monitoring efforts on a watershed or subwatershed basis to increase cost-efficiency and effectiveness and to align the CIMP with the Enhanced Watershed Management Program (EWMP).
With the approval of the Los Angeles Regional Water Quality Control Board (Regional Board), the Beach Cities have been working cooperatively to develop a CIMP and EWMP for the Beach Cities Watersheds. On November 12, 2015, the final CIMP satisfying all Permit conditions was approved by the Regional Board.
For implementation of the CIMP, the Beach Cities need to procure the services of a professional consultant. In an effort to facilitate the administration of the agreement, the Beach Cities unanimously agreed to have the City of Manhattan Beach execute and administer the agreement on their collective behalf.
DISCUSSION:
On October 9, 2015, the City of Manhattan Beach issued a Request-for-Proposals (RFP) on behalf of the Beach Cities for implementing the stormwater monitoring program described in the approved Beach Cities’ CIMP, RFP #1055-16 - Watershed Monitoring Services. Five proposals were received on November 10, 2015 as follows:
1. Geosyntec Consultants, Inc. $1,010,496
2. Northgate Environmental $1,275,013
3. ALTA Environmental $1,391,530
4. CWE $1,431,048
5. MWH Global $1,596,209
Copies of the proposals were distributed to each of the Beach Cities’ representatives for review. The representatives met on December 1, 2015 to discuss the proposals. The proposals were evaluated by the Beach Cities’ representatives based on the following six CIMP Implementation scope-of-work tasks identified in the RFP:
1. Project Management, Communications and Meetings
2. Health and Safety Plan, Traffic Control Plan and Encroachment Permits
3. Receiving Water Monitoring
4. Stormwater Outfall Monitoring
5. Non-Stormwater Outfall Monitoring
6. Data Assessment and Reporting
The Beach Cities’ representatives identified the Geosyntec’s proposal as the one that represented the best content and economic value. Additionally, Geosyntec has been the prime consultant for the development of the Beach Cities’ CIMP and EWMP. Under this role, Geosyntec has developed an in-depth understanding of the watershed and has worked effectively on the Beach Cities’ behalf under an extremely difficult schedule to develop and deliver the EWMP and CIMP draft and final documents for the Beach Cities on time and within budget.
CIMP implementation and compliance monitoring are henceforth required on an on-going basis, with reporting of findings to the Regional Board on an annual basis. The first three years of the CIMP implementation require the purchase of equipment and other direct costs that will not be needed in years four and five, which is the reason years four and five will not require as much funding as each of the first three years.
PUBLIC OUTREACH:
To date, the Beach Cities has hosted two public outreach workshops to inform the community on the Permit requirements. The first workshop, which addressed the planned approach for the EWMP development was held in May, 2014 in the City of Manhattan Beach. The second workshop, which presented the Draft EWMP, was held in May, 2015 in the City of Redondo Beach.
ENVIRONMENTAL REVIEW:
An environmental review will be conducted at the time of implementation of each individual project within the CIMP and EWMP tributary areas.
LEGAL REVIEW:
The professional services agreement has been reviewed by each respective Beach Cities’ attorneys and has been signed as-to-form.
ATTACHMENTS:
1. Geosyntec Consultants Professional Services Agreement
2. Beach Cities Watershed Management Group Cost Sharing Distribution
3. Power Point Presentation