TO:
Honorable Mayor and Members of the City Council
THROUGH:
Talyn Mirzakhanian, City Manager
FROM:
Erick Lee, Public Works Director
Nicholle Petroff, Senior Management Analyst
SUBJECT:Title
Consideration of a Resolution Approving Amendment No. 2 to the Maintenance Services Agreement with Pacific Coast Elevator Corporation dba Amtech Elevator Services for Elevator and Escalator Maintenance Services Increasing the Agreement by $300,000 for a Total Cost Not-to-Exceed $674,900 (No Budget Impact) (Public Works Director Lee).
ADOPT RESOLUTION NO. 25-0009
Body
_________________________________________________________
RECOMMENDATION:
Staff recommends that the City Council adopt a resolution approving Amendment No. 2 to the Maintenance Services Agreement with Pacific Coast Elevator Corporation dba Amtech Elevator Services (Amtech) for elevator and escalator maintenance services, increasing the agreement by $300,000 for at a total cost not-to-exceed $674,900.
FISCAL IMPLICATIONS:
Sufficient funds for this agreement are available in the Public Works Department’s budget for the current fiscal year within the Parking and Building Maintenance & Operations Funds. Future years will be budgeted accordingly.
BACKGROUND:
The City has historically contracted for elevator and escalator services for City facilities, including Metlox. These services include preventive maintenance, repairs, monthly inspections, annual safety inspections, and emergency services.
DISCUSSION:
The City initially entered three-year agreement with Amtech in January 2023 with an authorization amount of $300,000. Additionally, the agreement term can be extended for four additional years with the mutual agreement by both parties.
In March 2024, Amendment No. 1 was executed, increasing the authorization amount by $74,900, for a total authorized amount of $374,900. Since then, the City has experienced an increase in unanticipated maintenance and repair issues, necessitating additional contract authority to support these operational needs.
In order to ensure the continued functionality of the City’s elevators and escalators, contractual funding limits need to be increased by $300,000 for a total not-to-exceed amount of $674,900. Staff recommends that City Council adopt a resolution approving Amendment No. 2 to the Maintenance Services Agreement with Amtech, which will authorize these additional funds.
PUBLIC OUTREACH:
After analysis, staff determined that public outreach was not required for this issue.
ENVIRONMENTAL REVIEW:
The City has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary.
LEGAL REVIEW:
The City Attorney has approved the amendment as to form.
ATTACHMENTS:
1. Resolution No. 25-0009
2. Amendment No. 2
3. Agreement and Amendment No. 1