TO:
Honorable Mayor and Members of the City Council
THROUGH:
David N. Carmany, City Manager
FROM:
Bruce Moe, Finance Director
Vince Mastrosimone, Interim Public Works Director
Gwen Eng, General Services Manager
SUBJECT:Title
Award of Bid for the Budgeted Replacement of Seven Chevrolet Vehicles: Five Tahoe Police Patrol Vehicles, One Silverado Truck for the Police Department and One Equinox SUV for the Public Works Department; from George Chevrolet for a total cost of $219,761.71.
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council award Bid #941-14 to George Chevrolet for the purchase of five Tahoe Police Patrol Vehicles, one Silverado truck, and one Equinox SUV, for a total cost of $219,761.71.
Body
FISCAL IMPLICATIONS:
Funds totaling $394,928 are budgeted in the FY 2013-2014 Fleet Management Fund for the purchase and equipping of these vehicles. The vehicles cost $219,761.71. The remaining budgeted funds of $175,166 will be used to outfit the vehicles with customary hardware, electronics and any other necessary equipment (further City Council approval for a portion of these costs will be presented at a later date).
BACKGROUND:
The FY2013-2014 budget includes the replacement of 44 vehicles in the City's fleet. The list includes a wide variety of vehicles that need to be replaced in order to maintain service levels, reduce repair costs and provide for cost-effective fleet operations. The list represents several catch-up years when the fleet was not actively replaced due to budget constraints. Where possible and practical, alternative fuel vehicles have been selected.
DISCUSSION:
Budgeted replacement vehicles recommended for purchase include five Tahoe Police Patrol vehicles; one Silverado truck for the Police Department (beach patrol, deployment of message boards, special events, etc.); and one Equinox SUV for the Public Works Department Maintenance Division. The vehicles specified have been researched for suitability for the intended purpose, and have been approved by the using departments and the City's fleet manager.
A total of four bid responses were received. The bid comparison (Attachment 1) shows the aggregate price, including sales tax and fees, for each of the models indicated (the lowest bid for each vehicle is indicated in bold font). George Chevrolet was the lowest bidder on all three vehicle types, and therefore the total lowest cost for the entire bid. As a result, staff recommends that the City Council award Bid #941-14 to the lowest responsive bidder, George Chevrolet for a total cost of $219,761.71.
If this purchase is approved, the existing units will be retired and sent to auction. The auction amount will be determined by vehicle and market conditions. The new vehicles will arrive in approximately 8-10 weeks.
CONCLUSION:
Staff recommends that the City Council award Bid #941-14 to George Chevrolet for the purchase of five Tahoe Police Patrol Vehicles, one Silverado truck, and one Equinox SUV, for a total cost of $219,761.71.
Attachment:
1. Bid #941-14 Comparison for Chevrolet Vehicles (7)