TO:
Honorable Mayor and Members of the City Council
THROUGH:
John Jalili, Interim City Manager
FROM:
Tony Olmos, Public Works Director
Bruce Moe, Finance Director
Anna Luke-Jones, Senior Management Analyst
Gwen Eng, Purchasing Manager
SUBJECT:Title
Grant Funded Purchase of 513 Cubic Yards of Rubber Bark from Rubber Bark, Inc. in the Amount of $82,710.44 (Continued from the December 3, 2013, City Council Meeting) (Public Works Director Olmos).
APPROVE, APPROPRIATE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council: a) award Bid #963-14 to Rubber Bark, Inc. for the purchase of 513 cubic yards of rubber bark in the amount of $82,710.44; and
b) appropriate $82,710.44 from the General Fund for this project, which will be fully reimbursed with grant funding from the California Department of Resources Recycling and Recovery.
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FISCAL IMPLICATIONS:
This is not a budgeted item; however, the purchase will be fully reimbursed by the grant. The City must first purchase the bark and then submit a request for reimbursement to the California Department of Resources Recycling and Recovery for the monies spent. Therefore, an appropriation of $82,710.44 from the General Fund is required for this project. There are no City fund matching requirements.
BACKGROUND:
The California Department of Resources Recycling and Recovery (CalRecycle) offers the Tire-Derived Product (TDP) Grant Program to promote markets for recycled-content products derived from waste tires generated in California and decrease the adverse environmental impacts created by unlawful disposal and stockpiling of waste tires.
One common use for tire-derived products is ground cover in recreational areas, as it does not degrade like other ground cover, such as wood chips. The recycled rubber bark provides a safe material to impact falls, and eliminates the need for annual ground cover replacement. The City has already installed recycled rubber bark via a previous Tire-Derived Product grant project in 2008 at Polliwog Park (East Tot Lot & Exercise Station), Marine Avenue Park (east and west playgrounds), and Manhattan Village Park playground. The 2008 project diverted 23,275 (California waste generated) tires from the landfill.
DISCUSSION:
On October 18, 2011, the City Council approved resolution no. 6329 authorizing the submittal of a CalRecycle grant application for the TDP grant. The scope includes the replacement of wood chips or sand with a 9" depth of recycled rubber bark. CalRecycle approved the grant for eight recreational locations, but the City will replace the wood chips or sand at five locations due to additional recommendations from the Parks and Recreation Department. The five locations scoped for this grant project are as follows:
· Marine Par Course, 1625 Marine Avenue
· Larsson Parkette Tot Lot, 211 Larsson Street
· 8th Street Parkette Tot Lot, 1746 8th Street
· Manhattan Heights Park Tot Lot, 1600 Manhattan Beach Boulevard
· Dorsey Field Tot Lot, 1901 North Valley Drive
The installation of rubber bark at these locations will divert 24,325 (California waste generated) tires from the landfill. Any salvageable material (wood chips or sand) will be redeployed to other areas in the City.
A total of three bid responses were received. The bid comparison (Attachment 1) shows the aggregate price, including delivery and sales tax (the lowest bid is indicated in bold font).
Based on these bids, staff recommends that the City Council award Bid #963-14 to the lowest responsible bidder, Rubber Bark, Inc., for 513 cubic yards of rubber bark in the amount of $82,710.44. The bark will arrive in approximately 2-3 weeks.
Attachment:
1. Bid #963-14 Comparison Rubber Bark