TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
George Gabriel, Assistant to the City Manager
SUBJECT:Title
Quarterly Update on Fiscal Year 2022-2023 City Council Work Plan (City Manager Moe).
RECEIVE REPORT
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council receive the report on the Fiscal Year 2022-2023 City Council Work Plan.
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FISCAL IMPLICATIONS:
There are no fiscal implications associated with the recommended action. However, various City Council Work Plan items have associated fiscal implications which will require expenditure approvals at future City Council meetings.
BACKGROUND:
Based on past practice, the City Council reviews a Work Plan document that lists the City Council’s priorities. The document allows the City Council to receive an update on projects that staff is undertaking (based on City Council direction) and allows the City Council to review projects they may want to proceed with.
The City Council’s current Work Plan was approved at the May 17, 2022, City Council meeting. Since that time, staff has taken actions to advance Work Plan items and the current Work Plan update is a reflection of the latest completed items and pending actions.
DISCUSSION:
The current Work Plan reflects the City Council’s priorities for the coming 12-18 months (Attachment #1). Additionally, staff has provided a summary of all the work plan items (Attachment #2) which includes status, and previous and updated target dates of completion.
The City Council Work Plan features priority levels on projects, funding sources and images. Priority levels are organized in the following categories with the following definitions:
• A - Critical
• B - Important
• C - Normal
The Work Plan also lists recently completed items (Attachment # 3).
In addition to the City Council Work Plan, staff is concurrently dedicating significant time and resources to projects not on the City Council Work Plan. These projects are listed as “Department Work Plan Items” and are contained in Attachment #4.
It should also be noted that, as required by the Boards and Commissions Handbook, staff is also responsible for separate Commission Work Plans (approved by the City Council) overseen by the Community Development and Parks and Recreation Departments. These items are listed as Commission Work Plan items and contained in Attachment #5.
Currently, the City Council Work Plan contains 35 items across 9 City departments. Many items involve multiple departments. Staff has prepared a matrix (Attachment #6) to inform the City Council which items require work from multiple departments.
CONCLUSION:
Staff recommends that the City Council receive the report on the Fiscal Year 2022-2023 City Council Work Plan.
LEGAL REVIEW:
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
ATTACHMENTS:
1. Fiscal Year 2022-2023 City Council Work Plan (35 Items)
2. Work Plan Summary
3. Completed Work Plan Items (20 Items)
4. Department Work Plan Items
5. Commission Work Plan Items
6. Departmental Involvement Matrix