TO:
Honorable Mayor and Members of the City Council
THROUGH:
David N. Carmany, City Manager
FROM:
Jim Arndt, Public Works Director
Steve Finton, City Engineer
SUBJECT:Title
Progress Payment No. 4 in the Net Amount of $117,373.34 to Vido Samarzich, Inc. for the Fiscal Year 2012-13 Water Main Replacement and Fire Hydrant Installation Project (Area 1, Hill Section; 8th, 9th, 10th, 11th and John Streets; and Highview, Pacific and Poinsettia Avenues).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council approve a payment in the amount of $117,373.34 to Vido Samarzich, Inc. for the Fiscal Year 2012-13 Water Main Replacement and Fire Hydrant Installation Project (Area1) [95% ($111,504.67) would be released immediately and 5% ($5,868.67) would be retained and released after project completion].
Body
FISCAL IMPLICATIONS:
Water Enterprise Funds in the amount of $1,200,000 were appropriated by City Council through the Fiscal Year 2011-12 and 2012-13 Capital Improvement Plans. An additional appropriation in the amount of $320,000 was approved by City Council on August 7, 2012 bringing total project appropriations to$1,520,000. Anticipated expenditures total to $1,390,490 which will leave an anticipated balance of $129,510 upon completion of the project. Please see Attachment 1, Table 1 for budget, anticipated expenditure and progress payment details in tabular format.
BACKGROUND:
This project is part of the City's annual water main replacement program which replaces old and/or undersized water mains. These main replacements will reduce the risk of main breaks and will enhance fire suppression flows.
This project is an important aspect of the city's comprehensive public fire protection program. An adequate public water system capable of delivering, in addition to maximum daily consumption, water supply at fire locations was a factor in the City's July 23, 2012, rating by the Insurance Services Office. In the Public Protection Classification, an evaluation of the city's fire protection, 40% of the score is water supply and distribution. Minimum 6" mains and hydrants with 4" outlets are critical.
As part of the Fiscal Year 2012-2013 Water Main Replacement and Fire Hydrant Installation (Area 1) Project, new 6" and 8" diameter ductile iron pipes are being installed to replace 6,350 lineal feet of existing water main in the streets in the Hill Section of the City shown in Attachment 1, Table 2 and on the location map provided as Attachment 2. All fire hydrants attached to these water mains are being replaced as well. An additional benefit that the project provides is the elimination of three dead-end water mains. Elimination of these dead-end mains will reduce maintenance efforts required to maintain water quality.
On October 4, 2012, City Council awarded a construction contract to Vido Samarzich, Inc. in the amount of $1,059,500 for the Fiscal Year 2012-13 Water Main Replacement and Fire Hydrant Installation Project and authorized the City Manager to approve additional work in the amount of $105,950 (10% of contract amount).
DISCUSSION:
Construction started on November 11, 2012. The contractor has completed installation of all mainline pipe. The pipe has been tested, disinfected and connected to the existing water system. The contractor is currently working to connect the new main to individual property water meters. The work has been progressing well with no significant issues encountered.
The contractor has submitted an invoice for Progress Payment No. 3 in the amount of $117,373.34 for work completed to date. Public Works staff has verified that the work was completed in compliance with the contract plans and specifications. Five percent retention will be retained and a net progress payment in the amount of $111,504.67 will be released upon City Council approval of this progress payment. Retention will be released after City Council acceptance of the completed project.
Project Schedule
The contract includes 80 working days to complete the work. Completion is anticipated by early April 2013.
Attachments:
1. Budget, Anticipated Expenditures, Locations and Progress Payment Details
2. Location Map