TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Liza Tamura, City Clerk
Matthew Cuevas, Management Analyst
SUBJECT:Title
Award Contract with Martin & Chapman in the Amount Not-to-Exceed $60,000 for Election Services Related to the Tuesday, March 3, 2015 General Municipal Election (City Clerk Tamura).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff is requesting that the City Council:
a) Waive formal bidding per Municipal Code Section 2.36.130 (professional services)
b) Approve authorizing the City Manager to enter into the agreement between the City and Martin & Chapman Co., for Election Services related to the March 3, 2015, General Municipal Election.
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FISCAL IMPLICATIONS:
Sufficient funds are budgeted by the City Clerk's office for this expense. Staff is requesting that the City Council authorize the agreement with an amount not-to-exceed $60,000.
BACKGROUND:
Martin & Chapman Co. is the only source of election consulting for cities that conduct their own elections. They have over 50 years of experience in working with cities, counties and districts by providing services, supplies and guidance for elections. They work closely with the Secretary of State's Office, the Department of Justice, the Los Angeles County Board of Supervisors and the Los Angeles County Registrar/Recorders office in order to provide timely and accurate election materials to over 488 California Cities.
DISCUSSION:
Manhattan Beach has utilized Martin and Chapman's professional election services for General and Special Municipal Elections since 1988. Entering into an agreement with Martin & Chapman for election services associated with the March 3, 2015, General Municipal Election will ensure a sense of continuity in the many aspects of the election process.
The proposed agreement with Martin & Chapman for the Tuesday, March 3, 2015, General Municipal Election, has been attached for City Council's consideration.
Services to be provided include: provision of a calendar listing election events, dates and requirements of the Elections Code; sample forms, resolutions and notices required for the election; assistance of a qualified staff member, available by telephone or in person at all times, to assist the City Clerk; pre-election, absentee ballot, precinct, and official ballot supplies; sample ballot/voter information pamphlets, voter identification reports and labels, and ballot counting/election night supplies; delivery of precinct supplies; and mailing services, etc.
CONCLUSION:
Staff recommends that City Council waive formal bidding per Municipal Code Section 2.36.130 (professional services) and approve authorization for the City Manager to enter into the agreement between the City and Martin & Chapman Co., for Election Services related to the March 3, 2015, General Municipal Election.
Attachment:
1. Agreement with Martin & Chapman for Election Services