TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Tony Olmos, Public Works Director
Keith Darling, Maintenance Manager
SUBJECT:Title…
Approve Final Payment to PK Construction for the Section 3 Concrete Repair Project in the Amount of $32,320.12; Formally Accept the Section 3 Concrete Repair Project As Complete; Authorize Filing of the Appropriate Notice of Completion and Release Retention in the Amount of $11,625.01 (Public Works Director Olmos).
APPROVE
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RECOMMENDATION:
Staff recommends that City Council:
1. Approve final payment in the net amount of $32,320.12 to PK Construction for the Section 3 Concrete Repair Project;
2. Authorize filing of the appropriate Notice of Completion;
3. Authorize release of retention in the amount of $11,625.01
Body
FISCAL IMPLICATIONS:
On May 19, 2015, City Council awarded a construction contract to PK Construction in the amount of $237,050. From this amount, approximately $85,000 will be reimbursed to the City by property owners as sanctioned by Manhattan Beach Municipal Code Chapter 712.010-7.12.030. Funds to cover this portion of the project will be refunded to the Prop. 42 Gas Tax unreserved fund balance upon payment by the property owners. See Budget and Expenditure Details (Attachment 1).
BACKGROUND:
This project was part of the City’s ongoing concrete repair and maintenance program. The annual program removes and replaces damaged or displaced concrete sidewalks, curbs, gutters, drive approaches and drainage swales in the City’s right-of-way to eliminate trip hazards and mitigate gutter ponding. Installation of ADA access ramps at select locations are also part of this program. The goal is to provide a programmed approach to street maintenance in which street repairs, slurry sealing, sidewalk repairs, and traffic markings are completed on a 7 year cycle per established Maintenance Areas (Attachment 2). Work under the program is performed through a competitively bid contract.
The City is responsible for all concrete improvements within the right-of-way except sidewalks and drive approaches, which are the responsibility of adjacent property owners as defined in the City’s Municipal Code, Chapter 7.12.010 -7.12.030. The competitively bid contract ensures residents are given the opportunity to receive the best possible cost.
Notification of Property Owners:
In January 2015 staff sent a general letter notifying all affected property owners. In May 2015, staff sent letters of the impending concrete repair project with associated costs. The notices explained the owner’s responsibility for repairs to the sidewalk and driveway and described the program, the competitive bidding process and costs associated with the repair work.
DISCUSSION:
PK Construction has completed the Section 3 Concrete Repair Project (Attachment 3). Completion of this project also marks completion of one full concrete repair cycle covering all seven maintenance sections. A separate slurry seal project will be completed after several water and sewer improvements within the Section 2 and 3 repair areas are completed, which are currently under construction or soon to start construction.
Aside from repairs to curb, gutter and sidewalks in Section 3, PK Construction was also directed to perform some urgent repairs in the area of 31st and Crest (Section 7). These improvements included repairs to a concrete street, replacement of adjacent curb, gutter and sidewalk, and the addition of an ADA ramp. This remediated long standing issues of concrete failure with possible safety implications.
Staff has confirmed that the contract work has been completed in compliance with contract specifications.
CONCLUSION:
Staff recommends that City Council authorize final payment in the net amount of $32,320.12 to PK Construction, for the Section 3 Concrete Repair Project; authorize filing of the appropriate Notice of Completion and release retention in the amount of $11,625.01.
Attachments:
1. Budget and Expenditure Details
2. Maintenance Sections
3. Section 3 Repairs Map