TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Tony Olmos, Public Works Director
Karen Domerchie, Senior Management Analyst
SUBJECT:Title
Approve Plans and Specifications; Award Parking Structure Lot #2 Rehabilitation Project to Caltec Corporation in the Amount of $630,000; and Authorize City Manager to Approve Additional Work in an Amount Not-to-Exceed $94,500 (Public Works Director Olmos).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve Plans and Specifications for the Parking Structure Lot #2 Rehabilitation Project,
2. Authorize the City Manager to execute a contract in the amount of $630,000 with Caltec Corporation for the Parking Structure Lot #2 Rehabilitation Project, and
3. Authorize City Manager to approve additional work in an amount not-to-exceed $94,500 (15%)
Body
FISCAL IMPLICATIONS:
There are sufficient funds in the previously approved Capital Improvement Plan to fully fund this project (Attachment 1).
BACKGROUND:
Parking Structure Lot #2 is located at 222-12th Street in Manhattan Beach. This parking facility was built in 1979 and is a reinforced concrete structure with cast-in-place concrete columns. In September 2013, an assessment of the existing conditions of this parking structure was performed by Walker Restoration Consultants (Walker). The items requiring attention at this parking structure include: repairs to damaged post tensioned tendons in the deck concrete slab; installation of a vehicular barrier system; installation of a height restraint bar at the upper level entry to prevent large heavy load vehicles from driving on the parking structure deck; and re-striping of the parking stalls to meet current ADA Code requirements.
DISCUSSION:
Construction Bid Proposals
This project was advertised for bids in the Beach Reporter, the City’s publisher of record, and several standard construction industry publications, including the Dodge Green Sheet, Reed Construction Data, and Associated General Contractors of America. One bid was received and opened on February 17, 2016. The bid results are as follows:
Contractor Bid Amount
Caltec Corporation $630,000
Caltec’s Corporation’s bid was reviewed by the Public Works Department and found to be responsive. Staff reviewed Caltec’s Corporation’s contractor’s license and found it to be in order. Additionally, references indicate Caltec’s Corporation has the knowledge and capability to complete the work in a timely and acceptable manner.
Authorization of Construction Contingency
It is recommended that the City Manager be authorized to approve change orders in an amount not-to-exceed $94,500 (15% of contract cost) for additional work resulting from unforeseen conditions.
POLICY ALTERNATIVE:
Do not approve the construction contract to rehabilitate Parking Structure Lot #2.
PROS:
Capital improvement funds would not be expended to rehabilitate this parking structure.
CONS:
Many of the post tensioned tendons in the parking structure slab are damaged which presents a safety concern for the users of this parking structure. In addition, the existing vehicular barrier system on the second floor of the parking structure is not adequate to restrain vehicles and is also a safety concern.
PUBLIC OUTREACH/INTEREST:
Staff attended a meeting with the Downtown Business Association on January 14, 2016 to provide information regarding the scope of work and the schedule for this project. Staff will maintain regular communication with the downtown stakeholders to keep them abreast of project milestones and impacts during construction.
ENVIRONMENTAL REVIEW:
The California Environmental Quality Act (CEQA) requires public agencies to document and consider the environmental implications of their actions. Based on the scope of work, the Parking Structure Lot #2 Rehabilitation project is categorically exempt pursuant to Section 15301, Class 1(b). The project consists of the rehabilitation of the existing parking structure involving no expansion of use beyond what previously existed. A Notice of Exemption has been filed with the Los Angeles County Clerk’s office for the project.
LEGAL REVIEW
The construction contract has been signed by the contractor and has been approved as to form by the City Attorney.
Attachments:
1. Budget and Expenditures Summary
2. Construction Contract