TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Tony Olmos, Public Works Director
Anna Luke-Jones, Public Works Senior Management Analyst
SUBJECT:Title
Third Quarter Review of City’s Existing Capital Improvement Plan (Public Works Director Olmos).
RECEIVE AND FILE
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Recommended Action
RECOMMENDATION
Staff recommends that City Council receive the City’s Quarterly Capital Improvement Plan Update.
Body
FISCAL IMPLICATIONS:
There are no fiscal implications. This is a review of the previously approved Capital Improvement Plan projects.
BACKGROUND:
Infrastructure is everywhere and is comprised of roads, water and sewer pipes, civic facilities, and parking. Just like a home, the City’s infrastructure requires maintenance and improvements over time. Because of the volume of infrastructure necessary to help a city function and excel, the City creates a Capital Improvement Plan (CIP) each year. It prioritizes ideas and needs, essential projects and funding for projects within a five-year span. Although City Council only approves funding for the first year of the five-year plan, it is important to utilize the CIP as a planning tool.
The City’s current CIP, covers five fiscal years, FY15-16 through FY19-20, and was adopted by the City Council on July 7, 2015. The approved CIP included new funding for projects assigned to FY15-16. The current CIP contains 67 active projects, which include projects from prior years (carryover) and projects approved in FY15-16. The current CIP contains approximately $48 million dollars of carryover funds and $11 million dollars of new funding. The total five year CIP is $110 million dollars.
DISCUSSION:
The Engineering Division of the Public Works Department oversees the City’s CIP. A capital improvement project’s status is defined by the following terms:
• Planning Initial stages
• Request for Proposal Selection process to choose a consultant
• Bid Process Selection process to choose a contractor
• Design Creation of project plans and specifications
• Construction Active construction
• Completed Construction completed, project close-out
The following represents the total number of projects within each individual project status category for the 3rd Quarter of Fiscal Year 2015-2016 (January 2016 to March 2016). A comprehensive list showing the specific project titles by status category for the 3rd Quarter of Fiscal Year 2015-2016 is found in Attachment 1.
• Planning 17 projects
• Request for Proposal 2 projects
• Bid Process 2 projects
• Design 39 projects
• Construction 6 projects
• Completed 1 project
For future quarterly reports, staff plans on providing narrative project status updates for the most significant projects in the CIP.
PUBLIC OUTREACH/INTEREST:
The public is encouraged to provide comments on any of the projects to staff at any time and/or offer their input during the CIP preparation process. There are numerous opportunities to provide feedback at City Council, Planning Commission, and Parking and Public Improvement Commission meetings.
ENVINRONMENTAL REVIEW:
Environmental review is conducted on a project-by-project basis before construction of the projects commences.
Attachments:
1. FY15-16 CIP Project Status List, QTR 3