TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Mark Leyman, Parks and Recreation Director
Melissa McCollum, Senior Recreation Manager
Eric Brinkman, Cultural Arts Supervisor
SUBJECT:Title
Consideration of a Resolution Approving Amendment No. 3 to the Professional Services Agreement with History Associates Incorporated Which Adds Not-to-Exceed $28,000 for Historic Archiving Services (Parks and Recreation Director Leyman).
A) ADOPT RESOLUTION NO. 24-0076
B) ALLOCATE FUNDS
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RECOMMENDATION:
Staff recommends that the City Council:
A. Adopt Resolution No. 24-0076 approving Amendment No. 3 to the professional services agreement with History Associates Incorporated;
B. Allocate up to $28,000 of additional surplus Los Angeles County Library funds to pay for full implementation of Phase IV of the Historical Collection Action Plan.
FISCAL IMPLICATIONS:
The expenditures associated with this amendment will be fully reimbursed by the Los Angeles County Library System, which accumulates surplus funds generated from property taxes paid for the use and benefit of the Manhattan Beach Library.
BACKGROUND:
The current agreement with History Associates Incorporated (HAI) for historic archiving services has a total not-to-exceed of $485,000 with $139,118.27 funds remaining. Allocation of an additional $28,000 of surplus Los Angeles County Library funds is needed to complete digitization of select newspapers and photographs in the City's Historical Collection. The increase is due to an expanded number of images needed to digitize all of the bound and unbound newspapers in the collection.
The City of Manhattan Beach Historical Collection Action Plan is outlined in the following five phases:
Phase I Policy Development up to $65,000
Phase II Inventory and Survey Collections up to $110,000
Phase III Process, Catalog, Rehouse Collections up to $310,000
Phase IV D...
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