TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Erick Lee, Public Works Director
Sean Roberts, Field Operations Manager
Nicky Petroff, Senior Management Analyst
SUBJECT:Title
Consideration of a Resolution Approving Amendment No. 7 to the Landscaping Services Agreement with Merchants Landscape Services Inc. for an Additional Year of Landscaping Services at a Total Annual Cost Not-to-Exceed $804,745 (Public Works Director Lee).
ADOPT RESOLUTION NO. 24-0071
Body
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RECOMMENDATION:
Staff recommends that the City Council Adopt Resolution No. 24-0071 approving Amendment No. 7 to the Agreement with Merchants Landscape Services, Inc. (Merchants) for an additional year of landscaping services at a total annual cost not-to-exceed $804,745.
FISCAL IMPLICATIONS:
Amendment No. 7 results in a total increase of $72,000 over a one-year period starting on September 1, 2024. Sufficient funds for the landscaping services under this agreement are available within the Department's proposed budget for FY2024-2025.
BACKGROUND:
The City has historically contracted for landscape services, including shrub and ground cover maintenance, maintenance of parks and public plazas, and irrigation repair, maintenance, and monitoring. On September 1, 2018, following a competitive Request for Proposal process, the City entered into an agreement with Merchants for landscaping services. The agreement has a term of five years with two options to renew for two years each. As of August 31, 2023, one extension year has been used, and the agreement will expire on August 31, 2024 if not further extended by mutual agreement.
DISCUSSION:
The agreement with Merchants was secured before the COVID-19 pandemic at a cost of $565,644 per year. Since 2018, the Consumer Price Index (CPI) has increased by approximately 24%, while the base services of the agreement with Merchants have increased by only 16% d...
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