TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Mark Leyman, Parks and Recreation Director
Melissa McCollum, Senior Recreation Manager
Eilen Stewart, Cultural Arts Manager
SUBJECT:Title
Consideration of a Resolution Approving Amendment No. 2 to the Professional Services Agreement with History Associates Incorporated for Expanding Historic Archiving Services and Extending the Agreement Term for One Year (Parks and Recreation Director Leyman).
ADOPT RESOLUTION NO. 24-0029
Body
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RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 24-0029 approving Amendment No. 2 to the professional services agreement with History Associates Incorporated.
FISCAL IMPLICATIONS:
The expenditures associated with this amendment will be fully reimbursed by the Los Angeles County Library System, which accumulates surplus funds generated from property taxes paid for the use and benefit of the Manhattan Beach Library.
BACKGROUND:
The current agreement with History Associates Incorporated (HAI) for historic archiving services has a total not to exceed of $485,000 with $139,118.27 funds remaining. Amendment No. 2 to the professional services agreement expands the scope of services at a cost of not-to-exceed $100,000 and extends the term for one year.
The City of Manhattan Beach Historical Collection Action Plan is outlined in the following five phases:
Phase I
Policy Development
Up to $65,000
Phase II
Inventory and Survey Collections
Up to $110,000
Phase III
Process, Catalog, Rehouse Collections
Up to $310,000
Phase IV
Digitization
Determined by size and scope
Phase V
Maintain Collections
Determined by size and scope
Los Angeles County Library previously approved use of surplus library funds to fund implementation of Phases I-III of the Action Plan. Los Angeles County Library is supportive of using surplus library funds to implement Phase IV.
Manhattan B...
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