TO:
Honorable Mayor Powell and Members of the City Council
THROUGH:
David N. Carmany, City Manager
FROM:
Clay Curtin, Management Analyst
SUBJECT:Title
Review and Discussion of City Council Meeting Management Procedures
DISCUSS AND PROVIDE DIRECTION
Body
RECOMMENDATION:
Staff recommends that the City Council discuss and provide direction regarding possible changes to the meeting management procedures of City Council as set by Resolution No. 6023. Upon direction from the City Council, staff will return with a draft resolution for City Council adoption reflecting the changes as directed.
FISCAL IMPLICATIONS:
None.
BACKGROUND:
In 1989, the City Council adopted Resolution No. 4598 establishing “Rules of Order to Conduct City Council Meetings.” Since the adoption of Resolution No. 4598, meeting guidelines have been amended or replaced a total of five times. The current guidelines for management of City Council meetings are set by Resolution No. 6023 (amended in part by Resolution No. 6364 in June 2012).
Meeting guidelines are subject to review and periodic changes as desired by the City Council. City Council resolutions amended the guidelines reflect various changes such as: changing the order of business related to appeals, City Manager Reports, and consent items (Resolution No. 5001); the City Council meeting start time (Resolution No. 5183); the City Council meeting adjournment time (Resolution No. 6132); modifying the agenda order of audience participation (Resolution No. 6203); and removing the fifteen minute overall time limit for Audience Participation (Resolution No. 6364).
DISCUSSION:
At its regular meeting of September 18, 2012, the City Council directed staff to agendize for discussion, changes to City Council meeting management that would result in shorter and more efficient/productive City Council meetings. Some possible strategies to consider for improving meeting efficiency include:
1. Holding a Strategic Plan Objective/facilitated discussi...
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