TO:
Honorable Mayor Powell and Members of the City Council
THROUGH:
David N. Carmany, City Manager
FROM:
Richard Gill, Parks & Recreation Director
Bruce Moe, Finance Director
Eve Kelso, Recreation Services Manager
Gwen Eng, Purchasing Manager
SUBJECT:Title
Purchase of Two Replacement Dial-A-Ride Buses from A-Z Bus Sales in the Amount of $253,169.31; Appropriation of $23,169.31 from Unreserved Measure R Fund Balance.
APPROVE
Body
_____________________________________________________________________
RECOMMENDATION: Staff recommends that the City Council:
a) Waive formal bidding per Municipal Code Section 2.36.150 (cooperative purchasing);
b) Authorize the City Manager to purchase two replacement Dial-A-Ride buses in the amount of $253,169.31 from A-Z Bus Sales for; and
c) Appropriate $23,169.31 from the Unreserved Measure R Fund balance in order to finance the budget shortfall.
FISCAL IMPLICATIONS: Funds totaling $230,000 are budgeted in the fiscal year (FY) 2012-2013 Fleet Management Fund to purchase and equip these vehicles. The Fleet Fund will be reimbursed by the Measure R Transportation Fund, which is authorized to purchase these two vehicles. The total cost to purchase and equip these two units is $253,169.31. The budget shortfall of $23,169.31 in the Fleet Management Fund will be offset by Measure R Transportation fund, which will need to be appropriated. The current balance in the Measure R fund is $797,640.
DISCUSSION:
The FY 2012-2013 budget includes the replacement of 61 vehicles in the City’s fleet. The list includes a wide variety of vehicles that need to be replaced in order to maintain service levels, reduce repair costs and provide for cost-effective fleet operations. The list represents several “catch-up” years when the fleet was not actively replaced due to budget constraints. Where possible and practical, alternative fuel vehicles have been selected, with eight such vehicles on the list replacing traditional fuel vehicles.
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