TO:
Honorable Mayor Powell and Members of the City Council
THROUGH:
David N. Carmany, City Manager
FROM:
Robert Espinosa, Fire Chief
Bruce Moe, Finance Director
Gwen Eng, General Services Manager
SUBJECT:Title
Purchase of Fire Department Workforce Management Software in the Amount of $35,776.25 and Supplemental Appropriation of $12,025 from Unreserved General Funds.
WAIVE FORMAL BIDDING, APPROVE, APPROPRIATE FUNDS
Body
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RECOMMENDATION:
Staff recommends that the City Council:
a) Waive formal bidding in accordance with Municipal Code Section 2.36.140;
b) Authorize the City Manager to purchase Kronos Workforce Management software in the amount of $35,776.25; and
c) Appropriate $12,025 from unreserved General Fund balance.
FISCAL IMPLICATIONS:
The total cost to purchase this software, server, phone equipment and labor is $47,397. Funds totaling $35,372 are budgeted in fiscal year 2012-13.
Although the vendor indicated that a desktop computer could be used to host this software solution, staff determined that a computer server would be more effective given the software processing requirements. In addition, the initial budget request was for a single module of the workforce management software suite but it was later determined that it would be beneficial to procure all the necessary modules for operation of this software. Therefore, the original budget is insufficient and additional monies totaling $12,025 are needed to complete this purchase. An appropriation of $12,025 is required from the General Fund in order to commence this project. If this purchase is approved, funding for future maintenance and support will be budgeted accordingly (approximately $4,200 annually).
BACKGROUND:
One of the 3-year goals identified in the City’s Strategic Plan is to “increase organizational effectiveness and efficiency”. Good management of the Fire Department requires the effective use of expensi...
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