TO:
Honorable Mayor Powell and Members of the City Council
THROUGH:
David N. Carmany, City Manager
FROM:
Jim Arndt, Public Works Director
Bruce Moe, Finance Director
Gwen Eng, General Services Manager
SUBJECT: Title
Award of Bid for a Replacement Police Cargo Van and Public Works Pickup Truck from Theodore Robins Ford in the Amount of $80,112.99.
APPROVE
Body
____________________________________________________________________
RECOMMENDATION:
Staff recommends that the City Council award bid #895-13 to Theodore Robins Ford in the amount of $80,112.99 for the budgeted replacement of two vehicles.
FISCAL IMPLICATIONS:
Funds totaling $85,150 are budgeted in the fiscal year (FY) 2012-2013 Fleet Management Fund for the purchase and equipping of these vehicles. The remaining budgeted Fleet Management funds of $5,037.01 will be used to procure graphics and any other necessary equipment for these vehicles. The total cost is expected to be within the budgeted amount.
DISCUSSION:
The fiscal year (FY) 2012-2013 budget includes the replacement of 61 vehicles in the City’s fleet. The list includes a wide variety of vehicles that need to be replaced in order to maintain service levels, reduce repair costs and provide for cost-effective fleet operations. The list represents several “catch-up” years when the fleet was not actively replaced due to budget constraints. Where possible and practical, alternative fuel vehicles have been selected, with eight such vehicles on the list replacing traditional fuel vehicles.
This purchase is for two vehicles: a Ford E350XL extended cargo van for use as the Police Department’s prisoner transport van and a Ford F350 pickup truck with a utility body for the Public Works asphalt crew. There are no practical alternative fuel trucks that can meet the needs.
A total of seven bid responses were received. The comparison in Attachment “1” shows the aggregate price, including sales tax, fees and payment discounts. Based on these bids, s...
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